Certified Woman & Minority Owned

Human Resources Coordinator

Reference Number: JNFLHR13

Human Resources Coordinator
experience  Not Disclosed
location  Boca Raton, FL
duration  6.0 Months
salary  Not Disclosed
jobtype  Not Disclosed
Industry  Engineering
Job Description


The ideal candidate doesn’t need a BA degree; however, they definitely need Excel skills to include advanced VLOOKUP experience. Excel Skill test is required to show VLOOKUP, Pivot Tables experience when submitting resumes.
• Excel skills needed to be successful:
• Work with large data sets and multiple files simultaneously
• Multiple V-Lookup
• Text to Columns
• Single data field/cell to multiple cells
• Sort/Filter
• Pivot tables
• Formulas. Must be proficient in MS Suite & technology savvy
• Must possess excellent written and verbal communications skills
• Able to identify issues and determine actions needed/problem solving and solution oriented
• Ability to build strong productive working relationships required
• Ability to handle confidential/sensitive information is essential
• Ability to work independently with little supervision
• Must possess strong organization and time management skills
• Strong ability to manage multiple tasks independently and prioritize projects & tasks
• 1+ years of related human resources experience preferred (background in human resources, talent acquisition, payroll etc.)
• Must be team-oriented and highly motivated
• The ideal candidate thrives in an ever-changing, dynamic environment and is passionate about providing great communication, building partnerships, and accomplishing tasks efficiently.


This position will report to the HR Policy & Compliance Sr. Specialist and will partner with outside Vendor, Talent Acquisition (TA), Human Resources, Business Leaders and employees to support all I-9 initiatives in accordance with any applicable local, state or federal laws. Monitors I-9 forms and supporting documentation via a third-party system for completeness and accuracy following federal requirements and guidelines
• Monitor E-Verify process on new-hires, rehires and existing employees to ensure employment eligibility via the Department of Homeland Security/Social Security Administration
• Serves as point of contact for internal and external stakeholders via Email, Phone, WebEx, and other modes of communications
• Develop and maintain ongoing partnership with Internal/External Counsel to ensure team is aligned with USCIS and Federal requirements
• Identify trends, escalations and issues and raise them to management
• Maintain data integrity by actively managing and updating the Vendor's Administration system in real time
• Assist in compiling reports and analytics
• Serve as an extension to the subject matter expert to ensure seamless integration and alignment of the I-9 process
• Partner with other business units to ensure I-9 forms are compliant and the process is working as planned
• Document and update key process/training documents and candidate/colleague facing communications
• Assist with other members of the organization on strategic and ad hoc projects Will be handling Conflict of Interest questionnaires Review open cases in the system Close out cases with no Conflict of Interest Refer those cases with the potential conflict of interest violations to WFR for action

Comments/Special Instructions
Excel Skill test must be submitted with resumes to show candidates are able to do VLOOKUP, Pivot Tables and Formula's.

This position is fully remote
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status

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