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Document Coordinator

Reference Number: RKILDC1533

Document Coordinator
experience  Not Disclosed
location  Batavia, IL
duration  12.0 Months
salary  Not Disclosed
jobtype  Not Disclosed
Industry  Engineering
Job Description

Description ;

QA Contractor

The client is in need of a person to assist project staff with documentation coordination duties.

Under the direction of the project technical and QA staff, the work is expected to consist of the following:

Coordinate and complete the work needed to upload and maintain the project documents in client Electronic Data Management System (EDMS), keeping those documents in sync with the AUP document management system and keeping track of approval status and revisions.
Coordinate and complete the work needed to upload fabrication and testing data into the client Manufacturing and Test Folder (MTF) system, as per the Manufacturing & Inspection Plans (MIPs).
This will include transferring of records from suppliers as well as from client’s electronic traveler system, Vector.
This will also include keeping track of and managing the status of all nonconformance/discrepancy reports, and which ones require the client approval.
Contribute to the creation of new travelers (detailed electronic work instructions), and their revision as needed. This will entail working with other staff to understand the steps and data fields needed for a given work process, updating the travelers based on feedback from the staff using them, and routing them for review and approval to release them as controlled documents.


The individual needs to be fluent in reading, writing, and speaking English.
The individual needs to be highly proficient in the use of computers, and capable of quickly learning how to utilize the multiple document systems and databases in use on the project.
The individual needs to be detail-oriented, as the primary purpose for the position is to complete the work needed to maintain the documentation and records between the client project system.
It would be preferred if the individual is familiar with the Process Engineering Traveler Writer software.

Expected deliverables:

Daily updates to the client system based on input from suppliers and work recorded in Vector.
Weekly updates to the Level 2 Project Manager and QA Manager on the status of the documentation and records.
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status

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