The client is seeking a vendor partner to work on the design and development of an accessible, easily navigated, web-based portal to collect and publish information and public comments on proposed rules.BackgroundeComments was purchased by the client in 2015 to collect electronic public comments on proposed agency rules. The client's across the executive branch, legislators, and the public uniformly agree that eComments does not meet the client’s shared needs.There are many state client's and internal state users who will utilize the portal and who support different parts of the rulemaking process. External public users will utilize the system to submit public comments on proposed rules. Users include individuals, organizations, businesses, legislative members, and client's with varying levels of experience with the rulemaking process. DeliverablesPhase 1Requirements Confirmation DocumentRequirements have largely been gathered and are represented in the system/functional requirements set forth in this Event.Review the requirements and meet with the client to address any questions about the requirements.Restate in a document the requirements in vendor’s own format to confirm a common understanding of the requirements.Phase 2 (will be added at a later date via amendment)System Architecture DiagramProvide a document with the system technical architecture.Include firewall port openings required, if relevant.Software Design DocumentProvide a document that describes the software design.Include overall interface layout and menu system.Include easy to understand descriptions of how the different roles would navigate through the system for typical task(s). Implemented software system that supports the following business requirements Public comment portal that meets business requirements for the collection of electronic public comments on proposed client rulesPortal Homepage - The homepage is the main page of the public comment portal and serves as the table of contents. The homepage includes navigation to the rest of the site, links to content, calls to action, and resources.Public comment period creation - A web-based form for client users to enter relevant data about a pending rulemaking comment period. Once the relevant data is entered, a comment period is created and public users can submit comments.Submission of public comments - A web-based form for public users to submit their comment. Users of the form will include individuals, groups, and organizations, who type their comment directly onto the form and/or attach a various types of files to their comment.Collection and display of public comments - Once public comments are submitted for a comment period, users can view, sort, and search for submitted comments.Portal search - A search function that allows users to enter keywords and find content on the site. The search will also allow users to filter, sort, and categorize search results.User accounts and user functionality – Role-based user accounts that allow internal users to log into the public portal and gain access to resources within it.Portal Reporting and Analytics - Users can create, run, and view a variety of predefined and ad hoc reports.Administrative Functionality Manage user accounts and passwords and role assignmentManage configurable itemsOther Administrative items determined through requirements confirmationA technical administrative guide in word or pdf format.Installation/deployment guideDatabase model and data dictionaryAdministrators manual/guide in word or pdf format.A user guide in word or pdf format.Internal client users External client usersExternal public usersUser training – Train the trainer. client staff to receive training from the vendor and then client staff will train others as needed.Qualifications of VendorDeveloped three or more systems for government entities with in the past five years that include the following:Web-based interfaceUser, password, role managementData and screen access controlled through role-based permissionsWeb-based forms for data inputReporting features to include ad hoc queryDatabase/data storageRequirements confirmation/gathering/refinement as part of the projectsFormal IT project management processes as part of the projectsDeveloped one or more systems with the following features:Supports similar business processesHas configurable features (items/controls that can be modified by an administrative user without the need for additional development)Provides information via a data dashboardUses secure coding practices to increase the security of the customized softwareAllows users to import files/data into the database as a means of minimizing data entry for the user. Note :The work is expected to be done remotely.VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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