Fleet Administrator

Fleet Administrator

  Not Disclosed

  Purchase, NY (100% Remote)

  10.0 Months

  Not Disclosed

  Not Disclosed

  Manufacturing

  $20.5/hour - $25.5/hour

Job Description

Description

Fleet Administrator

The client, one of the top ten largest private fleets, has an opening for a fleet administrator role. This role is to provide support to the field fleet teams. The nature of the work is proactive and must be able to alert key stakeholders quickly. This role is responsible for account payables and invoice processing for fleet expenses, and includes scorecarding, financial reporting, key performance indicator report generation, and issue resolution.

Accountabilities:


Responsible for accounts payable and administrative duties

Invoice payment and processing in accordance to company and department financial practices

Conduct reconciliations and statement reviews and resolve any discrepancies

Proactive tracking and customer alerts for known anticipated payment or warranty concerns

Resolve any vendor or customer inquiries

Financial and payables reporting to key stakeholders

Assist in developing and delivering department reports and scorecards

Weekly/Period financial reporting to key stakeholders

Develop team and department standard operating procedures and identify improvement opportunities

Additional duties as assigned by Manager Scope of Interactions:

50% Internal – collaboration with field customer, fleet technicians, managers, and payables team

50% External – daily interaction with vendors for payables process and issue resolution Position Level L02 Qualifications/Requirements

Minimum of 5 years’ experience in admin support and or fleet

Ability to effectively communicate in a professional and constructive manner internally and with suppliers

Ability to learn and update multiple accounts payable systems

Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work

Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively

Collaborate with peers to balance daily workloads and support the business

Willingness to embrace change and all other assigned duties for the greater good of the team

Produce/review various performance reports to drive results

Strong attention to detail

Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills. Able to manage several tasks simultaneously

Proactively work to organize, respond to needs and anticipate what is needed by the individuals for whom The candidate supports

Ability to work independently and within a team with a Team / collaboration based approach to decision making

Must have a “Can Do” attitude with a willingness to assist others in completing activities as needed

Key Skills / Experiences:


Manage communications through phone, email, fax, mail, etc.

Advanced/Proficient Computer Skills (Outlook, Word, Power Point, Excel)

Strong passion for customer service and fleet excellence

Ability to learn and update multiple accounts payable systems

Ability to effectively interact and build a favorable business relationship with internal and external customers

Able to assist with account management duties

Strong team player and committed to teamwork in all situations

Excellent written and oral communications skills

Demonstrated ability to leveraging system and tools

Strong team player and committed to teamwork in all situations

Excellent written and oral communications skills

Note :

This is an onsite role .
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status