Description:
The client is seeking an advanced accountant to support the program with the ongoing collection and maintenance of profit and loss statements and set aside funds. The individual will work remotely, meet with the BEP Director on a regular basis, and use a state-issued computer to fulfill the requirements of the position.
Provide a dedicated and professional Advanced Accountant to assist with the client which is considered the client, accounting of monthly financial statements, invoicing and collection of payments, and the development of annual state and federal reports.
Services to include the following:
Develop a standard program Profit and Loss Statement template in consultation with and approved by the client.
Develop procedures for the collection and data verification of monthly Profit and Loss Statements in consultation with and approved by the client.
Analyze monthly Profit and Loss Statements and develop invoices based on the submitted information from the 13 BEP Licensed Operators. The total number of BEP Licensed Operators may increase overtime, but obtaining a program license takes several months and advanced notice would be provided if an operator were added.
Submit monthly set aside invoices to BEP Licensed Operators by the 15th of every month.
Collect monthly set aside payment from BEP Licensed Operators within 30-days of operators' invoice receipt.
Submit all monthly BEP Licensed Operator set aside payments to the client. Payments shall be sent to client Finance as directed by the client.
Collaborate with the BEP Director to develop a standard program report based on the Licensed Operators' monthly Profit and Loss Statement submissions.
Provide recommendations to the BEP Director for BEP Licensed Operator fiscal performance improvement plans.
Monitor BEP Licensed Operator's fiscal performance improvement plans as directed by the BEP Director.
Ensure all communication and documents are compatible with assistive technology products, e.g., large print, high contrast, compatible with screen readers e.g., JAWS.
Participate in meetings with the BEP Director on an as needed basis (approximately 2-4 meetings per month). Meetings to occur between 8:00 AM-4:30 PM, Monday-Friday.
Participate in financial-related agenda items of the monthly Elected Committee of Blind Vendors (ECBV) meeting which typically takes place the second Tuesday of the month starting at 12:30 PM CST.
Reporting Requirements
By the 5th of every month, submit all Licensed Operators' Monthly Profit and Loss Statements and the monthly program report to the BEP Director.
By October 30 every year, submit to the client the final data for the Federal RSA-15 report based on information collected from Profit and Loss Statements.
By January 15 every year, submit to the client the gross sales and net profit for each rest area operated by the Business Enterprise Program for the Annual Highway Vending Report.
Provide other program reporting as requested.
Notes:
The hours worked per week may fluctuate and will be determined by the services and timelines identified in this Scope of Service. Total work hours per month may range between 20-40 hours.
Travel to and within client location on an as needed basis, which will be minimal as a result of the remote work requirement.
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status