Certified Woman & Minority Owned

Accounts Payable Coordinator

Reference Number: RKILAP096

Accounts Payable Coordinator
experience  Not Disclosed
location  Rosemont, IL
duration  11.5 Months
salary  Not Disclosed
jobtype  Not Disclosed
Industry  Food Service
Job Description

Position Summary:

Perform accounting and clerical tasks related to the efficient maintenance and processing of Accounts Payable transactions in North America for the client. Must have excellent organizational and communication skills proactively recognizing potential issues/opportunities for improvement and bringing them to the attention of the Manager. Candidate will regularly interact with Accounting and Distribution Center Management.

People or Process Management Responsibility: None

Position Responsibilities may include, but not limited to:

Sort/match invoices and check requests for payment
Review invoices/check requests and identify taxable charges
Process T&E’s in Concur ensuring expense policy is adhered to
Prepare analysis of accounts, reconcile payments, and ensure payments are up to date
Resolve invoice discrepancies and correspond with vendors and internal customers
Vendor file maintenance and distribution of daily incoming vendor invoices/email
Assist in month end closing
Identify process improvements
Assist team members with the Accounts Payable and the Shared Service Center Department in day-to-day activities
Participate in team activities, including client meetings

Any other duties as assigned.

Required skills and experience:

High School diploma or GED required college preferred
3+ years Accounts Payable or general accounting experience
Ability to understand, develop, and refine/improve processes
Proficiency in data entry and management
Ability to work independently and in a team environment
Must possess strong interpersonal and written/oral communication skills with ability to professionally interact with personnel at all levels of the organization
Demonstrated problem-solving skills
Must be able to handle multitasks/projects at one time
Must be able to meet deadlines and deal with pressures associated with those deadlines
Proficient in Microsoft Office (Excel, Outlook, Access)
This position must pass a post-offer background and drug test

Preferred Skills and Experience:

Experience working in a distribution/logistics/manufacturing environment
JD Edwards software experience
Associates/Bachelors degree
Knowledge of Tax
Concur Travel and Expense experience

Top 3 Must-Haves (Hard and/or soft Skills) AP experience a must – what they actually did!

Experience with AP Automation and multiple business unit invoice processing
Canadian Tax experience
Work independently
Analytical thinking
Internal Customers at Manager level and above
Excel Proficiency
Excellent Customer Service skills
Understand and read metrics

Top 3 Nice-To-Haves (Hard and/or soft Skills)

Good team player
Good attitude
Willing to learn
Hit the ground running

Degree Requirements (experience in lieu of degree
Associate degree

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Due to the nature of our business in regard to such things as delivery schedules, order inputs, selection, and client of Service; overtime, attendance, and punctuality are essential job functions. Should an individual in this classification not be able to adhere to this requirement due to a disability, they should contact their Human Resource department to see what, if any, reasonable accommodation may be made.

Note :

M-F 8-4:30 30 min lunch
T & Th in office every week
3rd wk of month (generally) M-TH in office (calendar to be provided)
1st week in office for training
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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