Description:Position Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to support a large-scale project. This role is ideal for someone who excels at communication, and demonstrates excellent organizational skills . You'll be an essential part of a cross-functional team. The position could move into a permanent role.Key Responsibilities:Serve as the primary point of contact for day-to-day project coordination and team communicationSchedule and manage project meetings, prepare agendas, and track follow-up itemsMaintain project timelines, task lists, and action itemsAssist with status reporting and ensure key updates are communicated across stakeholdersOrganize and maintain project documentation, ensuring everything is up-to-date and easily accessibleProactively follow up with team members to ensure tasks are progressing and deadlines are metQualifications:Proven experience in a project support, coordination, or administrative roleStrong communication skills (verbal and written)Excellent attention to detail and ability to multitaskProficient with productivity and collaboration tools (e.g., Outlook, Teams, SharePoint, Excel, etc.)Ability to manage time effectivelyFamiliarity with project management tools or methodologies is a plusPreferred Traits:Self-starter with a proactive mindsetComfortable engaging with team members across functions and seniority levelsAbility to adapt to shifting priorities and deadlinesProject: Large-scale initiative requiring strong coordination support; potential for extension based on project successTools: Proficiency in MS Office Suite (primary), SAP experience a plusEducation: High School diploma required; Associate’s degree preferredResponsibilities:Support Project Managers with action items, follow-ups, and reportingSchedule and coordinate meetingsServe as the liaison between the Enterprise Team, Local Branch Team, and General Contractor to ensure alignmentSkills: Strong communication, confident, and able to work effectively across multiple teamsNotes:OnsiteSchedule: 8:00 AM – 5:00 PM (flexible) VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Description:Position Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to support a large-scale project. This role is ideal for someone who excels at communication, and demonstrates excellent organizational skills . You'll be an essential part of a cross-functional team. The position could move into a permanent role.Key Responsibilities:Serve as the primary point of contact for day-to-day project coordination and team communicationSchedule and manage project meetings, prepare agendas, and track follow-up itemsMaintain project timelines, task lists, and action itemsAssist with status reporting and ensure key updates are communicated across stakeholdersOrganize and maintain project documentation, ensuring everything is up-to-date and easily accessibleProactively follow up with team members to ensure tasks are progressing and deadlines are metQualifications:Proven experience in a project support, coordination, or administrative roleStrong communication skills (verbal and written)Excellent attention to detail and ability to multitaskProficient with productivity and collaboration tools (e.g., Outlook, Teams, SharePoint, Excel, etc.)Ability to manage time effectivelyFamiliarity with project management tools or methodologies is a plusPreferred Traits:Self-starter with a proactive mindsetComfortable engaging with team members across functions and seniority levelsAbility to adapt to shifting priorities and deadlinesProject: Large-scale initiative requiring strong coordination support; potential for extension based on project successTools: Proficiency in MS Office Suite (primary), SAP experience a plusEducation: High School diploma required; Associate’s degree preferredResponsibilities:Support Project Managers with action items, follow-ups, and reportingSchedule and coordinate meetingsServe as the liaison between the Enterprise Team, Local Branch Team, and General Contractor to ensure alignmentSkills: Strong communication, confident, and able to work effectively across multiple teamsNotes:
OnsiteSchedule: 8:00 AM – 5:00 PM (flexible)
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