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Administrative Assistant

Moline, IL 16.0 Months
Full-Time $17-$22/hr






Accepted: .doc, .docx, .pdf, - max 20MB
Posted: Jun 05, 2026
Ref: JNILAA75

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Position Overview



Key Responsibilities
Provide core legal support on a temporary basis
Execute assigned tasks efficiently and accurately
Adapt to diverse assignments and changing priorities
Support reporting and process documentation
Support supplier changes

Required Skills
Quick learner with strong adaptability
Ability to work independently and as part of a team
Excellent organizational and time management skills
General Microsoft Office Skills

Will consider recent graduate

Core Tasks
Supplier changes (set-up, address, etc.)/PO
TM projects
Products support
AD/PDL groups?
Assignment mailbox handling
Patent Prosecution Meetings/Lunches
Attorney memberships/Dues
Facilities
Assist with AP as needed
Data entry and reporting
Correct Onit missing fields and records

Notes:
Onsite


VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Trusted by 100+ Fortune 500 Companies

Competitive Benefits


Your well-being Matters

Health & Future Fully Covered

At VIVA, employee well-being is paramount. Our comprehensive benefits package ensures your health, financial security, and quality of life are always prioritized.

Health Insurance

VIVA provides employees access to a comprehensive group health insurance plan (Medical, Dental, Vision, Basic Life, Term Life, and Accidental Death) through our flexible PPO plan-allowing you the freedom to choose healthcare providers.

401(k) Retirement Planning

Plan securely for your future with automatic payroll deductions into a tax-advantaged 401(k) retirement plan, including employer-matching contributions for eligible employees.

Performance Bonuses & Referrals

Earn performance-based bonuses and generous referral incentives of up to $500 when recommending talented candidates who become part of the VIVA family.

Biweekly Direct Deposit

Enjoy timely and convenient payroll with biweekly direct deposit to your chosen financial institution. Biweekly Direct Deposit

VIVA Perks Program

Access exclusive employee discounts and savings on electronics, travel, groceries, apparel, and more through our dedicated VIVA Perks Program.

Join VIVA and Grow
VIVA is faster, easier and you still have complete control

Administrative Assistant


Reference Number: JNILAA75
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