Description:Administrative Assistant II- (Office Administrator)Role OverviewThis position supports multiple leaders at the campus, including:Head of TechnologyHead of MarketingHead of Strategic OperationsThe ideal candidate is early in their career but highly capable, motivated, and organized—someone who can balance executive level support with general office management responsibilities.This is a fast paced role requiring strong follow through, excellent multitasking skills, and the ability to work independently after initial training.Top 3 SkillsStrong multitasking ability with excellent follow up and time management skillsSelf directed and able to work with minimal supervisionReliable and proactive, completing tasks without needing remindersPreferred BackgroundEarly career administrative professional eager to growExperience in Administrative Assistant, Office Coordinator, Office Manager, or similar rolesCandidates with project management experience are welcomeStartup experience is a strong plusHealthcare experience is not required but a definite plusMust have a “no task is beneath me” attitude despite supporting executivesKey ResponsibilitiesManage calendars for multiple leadersCoordinate meetings, logistics, materials, and follow upsPlan and manage eventsTrack and submit travel expenses using ConcurOrder food, beverages, and office suppliesSupport various department heads; work cross functionallyHandle a high volume of tasks efficiently within a 40 hour workweekEducation RequirementsHigh School Diploma or GED requiredAssociate or bachelor’s degrees also acceptedCandidate must provide proof of educationTop 3 Skills Strong multitasking ability with excellent follow up and time management skills Self directed and able to work with minimal supervision Reliable and proactive, completing tasks without needing remindersNotes:8:00 AM - 5:00 PMSchedule:Onsite Monday–ThursdayFriday WFH may be allowed at the manager’s discretionHours: 8:00am–5:00pm (1 hr lunch) or 8:30am–5:00pm (½ hr lunch)VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Description:Administrative Assistant II- (Office Administrator)Role OverviewThis position supports multiple leaders at the campus, including:Head of TechnologyHead of MarketingHead of Strategic OperationsThe ideal candidate is early in their career but highly capable, motivated, and organized—someone who can balance executive level support with general office management responsibilities.This is a fast paced role requiring strong follow through, excellent multitasking skills, and the ability to work independently after initial training.Top 3 SkillsStrong multitasking ability with excellent follow up and time management skillsSelf directed and able to work with minimal supervisionReliable and proactive, completing tasks without needing remindersPreferred BackgroundEarly career administrative professional eager to growExperience in Administrative Assistant, Office Coordinator, Office Manager, or similar rolesCandidates with project management experience are welcomeStartup experience is a strong plusHealthcare experience is not required but a definite plusMust have a “no task is beneath me” attitude despite supporting executivesKey ResponsibilitiesManage calendars for multiple leadersCoordinate meetings, logistics, materials, and follow upsPlan and manage eventsTrack and submit travel expenses using ConcurOrder food, beverages, and office suppliesSupport various department heads; work cross functionallyHandle a high volume of tasks efficiently within a 40 hour workweekEducation RequirementsHigh School Diploma or GED requiredAssociate or bachelor’s degrees also acceptedCandidate must provide proof of educationTop 3 Skills Strong multitasking ability with excellent follow up and time management skills Self directed and able to work with minimal supervision Reliable and proactive, completing tasks without needing reminders
Notes:8:00 AM - 5:00 PM
Schedule:Onsite Monday–ThursdayFriday WFH may be allowed at the manager’s discretionHours: 8:00am–5:00pm (1 hr lunch) or 8:30am–5:00pm (½ hr lunch)
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