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Administrative Assistant

Indianapolis, IN

13.0 Months

Full-Time $17-$22/hr

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Posted: Jun 17, 2026

Ref: NPILIC17

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Position Overview

Data Collection Admin Staff: The data collection staff will assist the client in its statutory responsibilities related to sex and violent offender registration.

Duties:
The data collection staff will assist the client in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the client.

Essential Functions:
Research and collect court documents
Analyze and interpret the documents collected
Communicate with local and state law enforcement agencies
Enter data into a designated web portal and data systems
Perform related duties as assigned by client staff

Job Requirements:
Broad experience with data collection and data entry.
Broad knowledge of the client Criminal Code.
Thorough knowledge of the client, as well as all levels of the Criminal Justice System.
Experience and comfortability with court documents and legal jargon
Excellent written, verbal, and interpersonal communication skills.
Strong organizational and time management skills.
Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material
Ability to establish cooperative working relationships with client staff and external client staff.

Minimum Qualifications:
Bachelor’s Degree required
Master’s Degree preferred
Equivalent work experience may also be considered

Skill - Required / Desired
Excellent written, verbal, and interpersonal skills - Required
Experience with Microsoft Office applications - Required
Ability to maintain discretion when working with confidential information - Required
Ability to establish cooperative working relationships - Required
Bachelor's Degree - Required
Familiar w/ criminal history records-Triple Is, probable cause affidavits, conviction/sentencing docs, presentence investigation reports, Court orders - Nice to have
Research experience - Nice to have

Difficulty of Work:
Incumbent must be able to handle multiple, complex tasks and make good decisions based on candidate's knowledge and understanding of each specific question and assignment.
Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks.
Incumbent’s work must be accurate. Consequences of inaccurate data include a negative public perception of the client and potential public safety risks to the communities.
Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall client goals.

Personal Work Relationships:
Incumbent must maintain working relationships with all client personnel to discuss projects related to their needs.

Notes:
Onsite
Position is 37.5 hours a week, Monday through Friday (can be flexible if needed).

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Trusted by 100+ Fortune 500 Companies

Competitive Benefits

Your well-being Matters

Health & Future Fully Covered

At VIVA, employee well-being is paramount. Our comprehensive benefits package ensures your health, financial security, and quality of life are always prioritized.

Health Insurance

VIVA provides employees access to a comprehensive group health insurance plan (Medical, Dental, Vision, Basic Life, Term Life, and Accidental Death) through our flexible PPO plan-allowing you the freedom to choose healthcare providers.

401(k) Retirement Planning

Plan securely for your future with automatic payroll deductions into a tax-advantaged 401(k) retirement plan, including employer-matching contributions for eligible employees.

Performance Bonuses & Referrals

Earn performance-based bonuses and generous referral incentives of up to $500 when recommending talented candidates who become part of the VIVA family.

Biweekly Direct Deposit

Enjoy timely and convenient payroll with biweekly direct deposit to your chosen financial institution. Biweekly Direct Deposit

VIVA Perks Program

Access exclusive employee discounts and savings on electronics, travel, groceries, apparel, and more through our dedicated VIVA Perks Program.

Join VIVA and Grow

VIVA is faster, easier and you still have complete control

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