Administrative Assistant

Administrative Assistant

  Not Disclosed

  Phoenix, AZ

  7.0 Months

  Not Disclosed

  Not Disclosed

  Government - State

Job Description

Description :

Administrative Assistant

FRONT OFFICE RECEPTION:

Primary duties include greeting customers and clients when they arrive, maintaining scheduled events, providing direction and assistance, and answering phone calls in a helpful manner.
The person will be responsible for receiving and signing for packages. Works well in an office environment ensures security protocols for visitors are followed and directs phone calls to specific departments or people.
Creates a positive and professional first impression to show everyone we have a caring attitude.


Skills Required

Communicate effectively with internal staff at all levels, other state agency staff, and vendors; Write and speak with clarity and effectiveness;
Professional demeanor; Strong analytical skill in researching and reviewing financial data;
Microsoft Excel & Word, Google Sheets and Docs
Oral and written communication skills
Administrative skills
Interpersonal skills

Skills Preferred

Project management and project coordination skills
Organizational and record retention skills
Leadership and management skills
Strong presentation skills
Decision-making skills

Experience Required

Minimum of three (3) years experience in front office or customer service or financial methods and accounting principle experience.

Experience Preferred

Principles, concepts, practices, methods and techniques of government accounting; financial and accounting structures; statutes and procedures; principles and practices of administration; fiscal management; budgetary control; payroll..

Education Required

Minimum High School Diploma or GED required.

Education Preferred

Degree from an accredited college or university

Additional Information

Ability to:

Establish plans and procedures for team activities;
Interpret policies and guidance related to the position;
Successfully negotiate and maintain interpersonal relations;
Research, analyze, and provide recommendations to solve problems;
Write and speak with clarity and effectiveness;
Multitask different projects and prioritize;
Work independently, organize, plan, and problem-solving.

Note :

On-Site - 8:00 AM - 5:00 PM
Candidate will be required to drive client vehicle on occasion, most likely be within a 5-mile radius of the office (duty post).
Infrequent, but potential up to once a week to cover staff on leave.
Travel time no more than 1 hour of travel time within their work shift.
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status