Job DescriptionThe main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.Position’s Contributions to Work Group:The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.A typical administrative assistant acts as information and communication managers for an office.Typical task breakdown:Administrative duties include, but are not limited to:organizing and facilitating team events and recognition eventshelping managers with scheduling/calendar (if requested)collaborating with other administrative assistants as neededcoordinating division meeting presentation contenthelping coordinate division meetingsmanaging division/section distribution listscreating/managing team communicationsordering, receiving, and organizing office suppliesmanaging purchase requisitionsmanage travel arrangementsmanage passport and VISA renewals and applicationsInteraction with team:Work with direct reports and potentially their reports to arrange 1:1, team meetings, reviews, etc.Work environment:In officeEducation & Experience Required:High school diploma or GED6-10 years of experienceExperience working with executivesTechnical SkillsTop three skillsPrevious experience with computer applications, such as Microsoft Word, Excel, PowerPoint, and OutlookKnowledge of concur (travel management system)Soft SkillsTop skillsStrong verbal and written communication skills, ability to prioritize and balance concurrent activities, customer service skills, and interpersonal skillsStrong ability to keep information organized and confidentialNote:Candidate needs to be able to be in office 5 days a week8 – 4:30 includes a half hour unpaid lunchVIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Job DescriptionThe main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.Position’s Contributions to Work Group:The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.A typical administrative assistant acts as information and communication managers for an office.Typical task breakdown:Administrative duties include, but are not limited to:organizing and facilitating team events and recognition eventshelping managers with scheduling/calendar (if requested)collaborating with other administrative assistants as neededcoordinating division meeting presentation contenthelping coordinate division meetingsmanaging division/section distribution listscreating/managing team communicationsordering, receiving, and organizing office suppliesmanaging purchase requisitionsmanage travel arrangementsmanage passport and VISA renewals and applicationsInteraction with team:Work with direct reports and potentially their reports to arrange 1:1, team meetings, reviews, etc.Work environment:In officeEducation & Experience Required:High school diploma or GED6-10 years of experienceExperience working with executivesTechnical SkillsTop three skillsPrevious experience with computer applications, such as Microsoft Word, Excel, PowerPoint, and OutlookKnowledge of concur (travel management system)Soft SkillsTop skillsStrong verbal and written communication skills, ability to prioritize and balance concurrent activities, customer service skills, and interpersonal skillsStrong ability to keep information organized and confidentialNote:Candidate needs to be able to be in office 5 days a week
8 – 4:30 includes a half hour unpaid lunch
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