Job DescriptionSummary:The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.Job Responsibilities:Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. This individual will also be tasked with various items on the engineering side of the office such as performing calculations for modeling, pulling reports from Teamcenter.Prepare invoices, reports, memos, letters, financial statements, and other documents.Ordering janitorial supplies, office supplies, maintaining expense books for suppliesOrganizing lunch ins,File and retrieve corporate documents, records, and reports.Open, sort and distribute incoming correspondence, including faxes and emails.Prepare responses to correspondence containing routing inquiries. Skills:Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.Ability to work independently and manage one’s time.Ability to keep information organized and confidential.Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Education/Experience:High school diploma or GED required.2-4 years experience required.Education & Experience Required:- Years of experience:- Degree requirement: GEDAdditional Technical Skills(Required)- Proficiency with use of Microsoft Office base programs (Excel, Word, Powerpoint)- Microsoft Outlook- Microsoft Teams(Desired)- CAD knowledgeSoft Skills(Required)Good verbal and written communication skills- Problem solving and critical thinking skills.- Good organizational and time management skills- Ability to multitask in a fast paced environment- Flexibility to adapt to the frequent priority shifts of changing business demand-Notes:8:00am-4:30pmTravel Requirement: 0-25% - to peroiaVIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Job DescriptionSummary:The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.Job Responsibilities:Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. This individual will also be tasked with various items on the engineering side of the office such as performing calculations for modeling, pulling reports from Teamcenter.Prepare invoices, reports, memos, letters, financial statements, and other documents.Ordering janitorial supplies, office supplies, maintaining expense books for suppliesOrganizing lunch ins,File and retrieve corporate documents, records, and reports.Open, sort and distribute incoming correspondence, including faxes and emails.Prepare responses to correspondence containing routing inquiries.
Skills:Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.Ability to work independently and manage one’s time.Ability to keep information organized and confidential.Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Education/Experience:High school diploma or GED required.2-4 years experience required.Education & Experience Required:- Years of experience:- Degree requirement: GEDAdditional Technical Skills(Required)- Proficiency with use of Microsoft Office base programs (Excel, Word, Powerpoint)- Microsoft Outlook- Microsoft Teams(Desired)- CAD knowledgeSoft Skills(Required)Good verbal and written communication skills- Problem solving and critical thinking skills.- Good organizational and time management skills- Ability to multitask in a fast paced environment- Flexibility to adapt to the frequent priority shifts of changing business demand-Notes:8:00am-4:30pm
Travel Requirement: 0-25% - to peroia
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Posted (Feb 17, 2026)
Job Profile SummaryProvides effective and responsive administrative support to ensure smooth...