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Administrative Assistant

Irving, TX

6.0 Months

Full-Time $17-$22/hr

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Posted: Jul 06, 2026

Ref: SMTXAA61

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Position Overview

Summary:
The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare travel plans, expense reports, memos, letters, and other documents.
File and retrieve corporate documents, records, and reports.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Prepare invitations / agendas / arrangements for leaders, team members and other misc meetings.

Skills:
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
Strong skills with Microsoft Office Suite, specifically Outlook, Excel, WORD, and PowerPoint
Ability to work independently and manage one’s time.
Ability to keep information organized and confidential.
Basic mentoring skills necessary to provide support and constructive performance feedback.

Education/Experience:
High school diploma or GED required.
5-7 years experience required.
Experience working with executives highly preferred.

Education & Experience Required:
Years of experience:5-7 years
Degree requirement: HS Degree required, College degree or equivalent experience a plus
Open to 2 year degree with 3+ years experience

Top 3 Skills
Proficiency in Microsoft applications
Accuracy and Attention to Detail
High Organization skills
Effective Communication

Additional Technical Skills
(Required)
Proficiency in Microsoft Office (outlook, excel, etc)
Experience with Concur, NextGen, Docusign a plus

Soft Skills
(Required)
Adaptability and flexibility
Effective communication
Problem solving
Managing multiple priorities
Collaboration

Position’s Contributions to Work Group:
Organize leader calendars and work flows
Maintain prioritization of time management and key assignments
Support team projects and continuous improvement activities
Orchestrate key individual and group travel plans

Typical task breakdown:
Supporting multiple leaders to manage travel, expenses and calendars

Interaction with team:
Help support other administrative assistants as needing

Team Structure
Supporting multiple leaders

Work environment:
Office environment
Fast paced

Notes:
Onsite
7:00/8:00 – 3:30/4:00 (can be flexible with start / end times). No OT is expected.

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Trusted by 100+ Fortune 500 Companies

Competitive Benefits

Your well-being Matters

Health & Future Fully Covered

At VIVA, employee well-being is paramount. Our comprehensive benefits package ensures your health, financial security, and quality of life are always prioritized.

Health Insurance

VIVA provides employees access to a comprehensive group health insurance plan (Medical, Dental, Vision, Basic Life, Term Life, and Accidental Death) through our flexible PPO plan-allowing you the freedom to choose healthcare providers.

401(k) Retirement Planning

Plan securely for your future with automatic payroll deductions into a tax-advantaged 401(k) retirement plan, including employer-matching contributions for eligible employees.

Performance Bonuses & Referrals

Earn performance-based bonuses and generous referral incentives of up to $500 when recommending talented candidates who become part of the VIVA family.

Biweekly Direct Deposit

Enjoy timely and convenient payroll with biweekly direct deposit to your chosen financial institution. Biweekly Direct Deposit

VIVA Perks Program

Access exclusive employee discounts and savings on electronics, travel, groceries, apparel, and more through our dedicated VIVA Perks Program.

Join VIVA and Grow

VIVA is faster, easier and you still have complete control

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