Description:

Summary:

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

Prepare invoices, reports, memos, letters, financial statements, and other documents.

File and retrieve corporate documents, records, and reports.

Open, sort and distribute incoming correspondence, including faxes and emails.

Prepare responses to correspondence containing routing inquiries.

Skills:

Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

Ability to work independently and manage one’s time.

Ability to keep information organized and confidential.

Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:

High school diploma or GED required.

2-4 years experience required.

Education & Experience Required:

Years of experience :2-4 years

Degree requirement: HS Degree required, College degree or equivalent experience a plus

Open to 2 year degree with 1+ years experience

Top 3 Skills

Proficiency in Microsoft applications

Accuracy and Attention to Detail

High Organization skills

Effective Communication

Additional Technical Skills

(Required)

Proficiency in Microsoft Office (outlook, excel, etc)

Experience with Concur, NextGen, Docusign a plus

Soft Skills

(Required)

Adaptability and flexibility

Effective communication

Problem solving

Managing multiple priorities

Collaboration

Position’s Contributions to Work Group:

Organize leader calendars and work flows

Maintain prioritization of time management and key assignments

Support team projects and continuous improvement activities

Orchestrate key individual and group travel plans

Typical task breakdown:

Supporting multiple leaders to manage travel, expenses and calendars

Interaction with team:

Help support other administrative assistants as needing

Team Structure

Supporting multiple leaders

Work environment:

Office environment

Fast paced

Notes:

Onsite

7:00/8:00 – 3:30/4:00 (can be flexible with start / end times). No OT is expected.