Description:Up to 14 hours per week, organizes and implements administrative systems and procedures. Serves as principal source of information on unit, project or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, student records. Provides for smooth day to day flow of communications within the department. May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and or databases. Arranges for use of facilities and plans meetings, conferences and seminars. Contributes to unit goals by accomplishing clerical or administrative duties as required. Ability to work independently with minimal supervision, to handle complex and confidential information. Competency using a variety of office computer software. Requires intermediate to advanced knowledge of email calendar, word processing, spreadsheets. Prior office experience required.Required EducationHigh School GraduateRequired Qualifications:Proficient in Microsoft Word, Outlook, and PowerPoint.Preferred Qualifications:Experience with supporting high-level management; friendly and collaborative; experience managing calendars and coordinating meetings.Additional Job Details- Provide calendar management support for the Chief Information Officer (CIO), including scheduling and coordinating recurring meetings, one-on-one appointments, leadership meetings, and other standing commitments while managing scheduling conflicts and ensuring efficient use of time.- Coordinate Information Technology Leadership Council (ITLC) meetings by managing schedules, distributing agendas and meeting materials, taking and distributing meeting notes, tracking action items, and facilitating Zoom meeting logistics.- Support meeting logistics for department-wide forums, including scheduling, managing virtual meeting platforms, and disseminating related communications.Notes:14 hours per week, flexible days (most likely 1 day/week will be 7 hours, with 2 additional days at 3.5 hours)MUST be available to work on Thursdays.
At VIVA, employee well-being is paramount. Our comprehensive benefits package ensures your health, financial security, and quality of life are always prioritized.
VIVA provides employees access to a comprehensive group health insurance plan (Medical, Dental, Vision, Basic Life, Term Life, and Accidental Death) through our flexible PPO plan-allowing you the freedom to choose healthcare providers.
Plan securely for your future with automatic payroll deductions into a tax-advantaged 401(k) retirement plan, including employer-matching contributions for eligible employees.
Earn performance-based bonuses and generous referral incentives of up to $500 when recommending talented candidates who become part of the VIVA family.
Enjoy timely and convenient payroll with biweekly direct deposit to your chosen financial institution. Biweekly Direct Deposit
Access exclusive employee discounts and savings on electronics, travel, groceries, apparel, and more through our dedicated VIVA Perks Program.