Description:Administrative Site Support SpecialistOverview:The Administrative Site Support Specialist provides essential administrative and operational support, helping maintain an organized office environment and ensuring smooth day-to-day operations.Key Responsibilities:Serve as the on-site point of contact for facility support requests, issue investigation, and resolution.Coordinate meeting and event logistics, including catering requests, room reservations, setup, and teardown.Provide logistical and administrative support for onsite committees and employee engagement teams.Create and distribute facility communications and signage, including digital postings, email announcements, and internal updates.Assist with creating, preparing, and maintaining documents and resources to support team operations.Maintain coffee stations and other shared resource areas, ensuring cleanliness, functionality, and a consistent supply of essentials.Maintain conference rooms, cube spaces, copy stations and common areas to ensure a professional and functional work environment.Oversee facility inventory and office supply management, ensuring items are stocked, organized, and replenished as needed.Support visitor management processes, including badge issuance, Wi-Fi access, site tours, etc.Handle incoming and outgoing mail and shipments, including postage, labels, and coordination with courier services.Serve as the site point of contact for vendors and service providers to ensure high-quality service and timely support.Provide backup coverage and assistance at the front desk as neededOther administrative tasks and duties as assignedQualifications:2–3 years of relevant experience or training in a professional office environment, supporting administrative or office operations.High School Diploma requiredAssociate degree or equivalent preferredSkills and knowledge:Effective written and verbal communication skillsDetail oriented with excellent organizational skillsExcellent interpersonal skills and have a “Customer Focus” attitudeProficiency in Microsoft Office Tools i.e. Word, Excel, Power Point, Outlook, and TeamsNotes:Part-timeMonday – Friday20 hours per week / 10:00 AM – 2:30 PMSome flexibility based on operational needsVIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Description:Administrative Site Support SpecialistOverview:The Administrative Site Support Specialist provides essential administrative and operational support, helping maintain an organized office environment and ensuring smooth day-to-day operations.Key Responsibilities:Serve as the on-site point of contact for facility support requests, issue investigation, and resolution.Coordinate meeting and event logistics, including catering requests, room reservations, setup, and teardown.Provide logistical and administrative support for onsite committees and employee engagement teams.Create and distribute facility communications and signage, including digital postings, email announcements, and internal updates.Assist with creating, preparing, and maintaining documents and resources to support team operations.Maintain coffee stations and other shared resource areas, ensuring cleanliness, functionality, and a consistent supply of essentials.Maintain conference rooms, cube spaces, copy stations and common areas to ensure a professional and functional work environment.Oversee facility inventory and office supply management, ensuring items are stocked, organized, and replenished as needed.Support visitor management processes, including badge issuance, Wi-Fi access, site tours, etc.Handle incoming and outgoing mail and shipments, including postage, labels, and coordination with courier services.Serve as the site point of contact for vendors and service providers to ensure high-quality service and timely support.Provide backup coverage and assistance at the front desk as neededOther administrative tasks and duties as assignedQualifications:2–3 years of relevant experience or training in a professional office environment, supporting administrative or office operations.High School Diploma requiredAssociate degree or equivalent preferredSkills and knowledge:Effective written and verbal communication skillsDetail oriented with excellent organizational skillsExcellent interpersonal skills and have a “Customer Focus” attitudeProficiency in Microsoft Office Tools i.e. Word, Excel, Power Point, Outlook, and TeamsNotes:Part-timeMonday – Friday20 hours per week / 10:00 AM – 2:30 PMSome flexibility based on operational needs
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