Hybrid (onsite Monday, Wednesday & Thursday)Description:Administrative Associate, Strategic VenturesThe client is seeking a highly organized and proactive Administrative Associate to provide critical support to our Managing Director and program leadership team. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.EDUCATION & EXPERIENCE (REQUIRED):High school diploma and 3 – 6 years of administrative experience, or combination of education and relevant experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):Advanced computer skills and demonstrated experience with office software and email applications.Proven success in following through and completing projects.Excellent organizational skills and attention to detail.Excellent verbal and written communication skills.Excellent customer service and interpersonal skills.Ability to prioritize, multi-task, and assign work to others.Ability to take initiative and ownership of projects.Ability to routinely and independently exercise sound judgment in making decisions.KEY RESPONSIBILITIES:Serve as the primary point of contact and gatekeeper for the Managing DirectorManage complex calendars, schedule meetings, and coordinate logistics to maximize productivity for the executive and team.Support program managers and senior program managers with special projects and strategic initiatives.Plan and execute offsites and events, including sourcing venues, coordinating catering, and overseeing all logistical details.Prepare reports, correspondence, and presentation materials to support executive and program objectives.Oversee financial operations by processing invoices, tracking expenses, and ensuring alignment with budget guidelines.Notes:Number of hours per week: 40/hoursShift timing/schedule: 8am – 5pmHybrid (onsite Monday, Wednesday & Thursday)VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Description:Administrative Associate, Strategic VenturesThe client is seeking a highly organized and proactive Administrative Associate to provide critical support to our Managing Director and program leadership team. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.EDUCATION & EXPERIENCE (REQUIRED):High school diploma and 3 – 6 years of administrative experience, or combination of education and relevant experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):Advanced computer skills and demonstrated experience with office software and email applications.Proven success in following through and completing projects.Excellent organizational skills and attention to detail.Excellent verbal and written communication skills.Excellent customer service and interpersonal skills.Ability to prioritize, multi-task, and assign work to others.Ability to take initiative and ownership of projects.Ability to routinely and independently exercise sound judgment in making decisions.KEY RESPONSIBILITIES:Serve as the primary point of contact and gatekeeper for the Managing DirectorManage complex calendars, schedule meetings, and coordinate logistics to maximize productivity for the executive and team.Support program managers and senior program managers with special projects and strategic initiatives.Plan and execute offsites and events, including sourcing venues, coordinating catering, and overseeing all logistical details.Prepare reports, correspondence, and presentation materials to support executive and program objectives.Oversee financial operations by processing invoices, tracking expenses, and ensuring alignment with budget guidelines.Notes:Number of hours per week: 40/hoursShift timing/schedule: 8am – 5pm
Hybrid (onsite Monday, Wednesday & Thursday)
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