General administrative support needed with experience with excel and powerpoint.DailyManage Water HotlineMonitor client emailTransfer messages as neededLog inquires into smartsheetMonitor log to confirm inquiries have been responded toInvoicesMonitor invoice emailAdd invoice information to invoice tracker on smartsheetIf invoice requires requisition/no PO on invoice; reach out to PM for needed actionsStampli Pending approval reportConfirm from Dat/Odelia has access to reportsStampli approvalsDaily Timecards checksMonitor timecard reports and work with techs to ensure timely accurate timecard chargesWeekly (as needed)Pcard purchase and verificationTcard -travel arrangementsIf needed, Professional Certification support - can include travel, payment for class and test etc.Safety tailgate - during operational meetingsMailAmazon ordersInvoice related - Utility payments reviewBi-monthly Timecards TLA AxessReqsReview of Service now dashboardAssist finance/engineers with req related questionsMonthlyWRCI Meeting (ice breaker, slides, host meeting)Valley Water letter and payments - update and get signature of letter to send in with paymentMonitor Blanket PO Repot and support engineers process invoices on timeTop 3 requirements to hireReliable, detailed, organizedNotes:In person 4 days a week minimumShift timing/schedule: 7-3:30 (some flexibility)40 hours per week
At VIVA, employee well-being is paramount. Our comprehensive benefits package ensures your health, financial security, and quality of life are always prioritized.
VIVA provides employees access to a comprehensive group health insurance plan (Medical, Dental, Vision, Basic Life, Term Life, and Accidental Death) through our flexible PPO plan-allowing you the freedom to choose healthcare providers.
Plan securely for your future with automatic payroll deductions into a tax-advantaged 401(k) retirement plan, including employer-matching contributions for eligible employees.
Earn performance-based bonuses and generous referral incentives of up to $500 when recommending talented candidates who become part of the VIVA family.
Enjoy timely and convenient payroll with biweekly direct deposit to your chosen financial institution. Biweekly Direct Deposit
Access exclusive employee discounts and savings on electronics, travel, groceries, apparel, and more through our dedicated VIVA Perks Program.