HybridDescription:The Administrative Associate 2 will play a vital role in supporting The Division of Pain Medicine by processing human subject payments, processing orders and invoices, tracking and following up on payments, and coordinating travel arrangements. This position requires strong organizational skills, attention to detail, and effective communication abilities to ensure smooth operations within the research environment.Key Responsibilities:Human Subject Payments:Processing payments to human subjects participating in research studies, ensuring compliance with institutional and departmental policies and ethical guidelines.Maintain accurate and confidential records of participant payments and related documentation. Order Processing:Process and track orders for research supplies and materials, ensuring timely procurement and adherence to budgetary constraints.Collaborate with vendors and internal departments to resolve any issues related to orders. Invoice Management:Review, process, and track invoices related to research activities, ensuring accuracy and timely payment.Work closely with the finance administrative lead to reconcile discrepancies and maintain organized financial records. Follow-Up and Tracking:Monitor the status of orders and payments, providing regular updates to the finance admin lead and addressing any delays or issues.Adhere to current tracking systems to ensure timely follow-up on outstanding payments and orders. Travel Arrangements:Coordinate travel logistics for research team members, including booking flights, accommodations, and transportation in accordance with university policies. Notes:Hybrid schedule - It will be Monday, Tuesday and Wednesday to start. Number of hours per week: 40VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Description:
The Administrative Associate 2 will play a vital role in supporting The Division of Pain Medicine by processing human subject payments, processing orders and invoices, tracking and following up on payments, and coordinating travel arrangements. This position requires strong organizational skills, attention to detail, and effective communication abilities to ensure smooth operations within the research environment.Key Responsibilities:Human Subject Payments:Processing payments to human subjects participating in research studies, ensuring compliance with institutional and departmental policies and ethical guidelines.Maintain accurate and confidential records of participant payments and related documentation.
Order Processing:Process and track orders for research supplies and materials, ensuring timely procurement and adherence to budgetary constraints.Collaborate with vendors and internal departments to resolve any issues related to orders.
Invoice Management:Review, process, and track invoices related to research activities, ensuring accuracy and timely payment.Work closely with the finance administrative lead to reconcile discrepancies and maintain organized financial records.
Follow-Up and Tracking:Monitor the status of orders and payments, providing regular updates to the finance admin lead and addressing any delays or issues.Adhere to current tracking systems to ensure timely follow-up on outstanding payments and orders.
Travel Arrangements:Coordinate travel logistics for research team members, including booking flights, accommodations, and transportation in accordance with university policies.
Notes:
Hybrid schedule - It will be Monday, Tuesday and Wednesday to start.
Number of hours per week: 40
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