Summary:The client lab is seeking for a temporary Administrative Associate 3. We are actively seeking a highly motivated candidate to perform a variety of administrative functions, including strong organizational and communication skills, calendaring, and financial processing experience, as well as those who demonstrate a strong track record in schedule and project management and have experience navigating client Oracle Finance (preferred).This position reports directly to the Department Operations Manager and works closely with the Division Chief.Job Duties:Provide general administrative support including calendaring, meeting scheduling, travel management, and processing reimbursements.Respond to inquiries and determine and take appropriate action as required.Perform duties associated with scheduling, organizing, and operating conferences, seminars, and eventsSchedule/Calendar management, travel arrangements, event planning, purchasing/reimbursements, project management, contract submissions, IRB (Institutional Review Board) submissionsKnowledge in admin personnel onboarding/offboardingOversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.Knowledge, Skills and Abilities:Proficient computer skills and demonstrated experience with office and email softwareStrong organizational skills and attention to detail.Strong verbal and written communication skills.Excellent customer service and interpersonal skills.Ability to prioritize and multi-taskExperience in academic or medical center environmentExperience in navigating client Financial management tools such as OracleExperience in coordination of event and logisticsExperience with project management toolsRequired experience:High school diploma and 5-10 + years of high level admin experience, or combination of education and relevant experience.Notes:Hybrid, probably 3 days in-office (Monday, Wednesday, Thursday)Hours per week: 40 hours per week
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