Description: Water Administrative Associate General administrative support needed with experience with excel and powerpoint.DailyManage Water HotlineMonitor client website emailTransfer messages as neededLog inquires into smartsheetMonitor log to confirm inquiries have been responded toInvoicesMonitor invoice emailAdd invoice information to invoice tracker on smartsheetWeekly (as needed)Pcard purchase and verificationTcard -travel arrangementsIf needed, Professional Certification support - can include travel, payment for class and test etc.Safety tailgate - during operational meetingsMailAmazon ordersInvoice related - Utility payments reviewBi-monthly Timecards TLA AxessReqsReview of Service now dashboardAssist finance/engineers with req related questionsMonthlyWRCI Meeting (ice breaker, slides, host meeting)Valley Water letter and payments - update and get signature of letter to send in with paymentMonitor Blanket PO Repot and support engineers process invoices on timeTop 3 requirements Excellent communication skills (both written and verbal), follow through, proficient in Microsoft systems such as outlook, powerpoint, excel.Notes:Number of hours per week: 40 YesShift timing/schedule: 7am -3:30pm (will need some flexibility, as sometimes may be needed earlier for meetings or later for meetings)VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Description:
Water Administrative Associate
General administrative support needed with experience with excel and powerpoint.DailyManage Water HotlineMonitor client website emailTransfer messages as neededLog inquires into smartsheetMonitor log to confirm inquiries have been responded toInvoicesMonitor invoice emailAdd invoice information to invoice tracker on smartsheetWeekly (as needed)Pcard purchase and verificationTcard -travel arrangementsIf needed, Professional Certification support - can include travel, payment for class and test etc.Safety tailgate - during operational meetingsMailAmazon ordersInvoice related - Utility payments reviewBi-monthly Timecards TLA AxessReqsReview of Service now dashboardAssist finance/engineers with req related questionsMonthlyWRCI Meeting (ice breaker, slides, host meeting)Valley Water letter and payments - update and get signature of letter to send in with paymentMonitor Blanket PO Repot and support engineers process invoices on time
Top 3 requirements
Excellent communication skills (both written and verbal), follow through, proficient in Microsoft systems such as outlook, powerpoint, excel.
Notes:
Number of hours per week: 40 YesShift timing/schedule: 7am -3:30pm (will need some flexibility, as sometimes may be needed earlier for meetings or later for meetings)
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