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Administrative Coordinator

Cambridge, MA 3.0 Months
Full-Time $17-$22/hr





Accepted: .doc, .docx, .pdf, - max 20MB
Posted: Jul 06, 2026
Ref: SRMAAC64

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Administrative Coordinator

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Position Overview


Coordinates and has direct responsibility for a program, project, event or program. Creates and implements administrative systems to manage area of responsibility. Serves as main source of information, effectively responding to inquiries from potential customers, participants, academic collaborators. Prepares and maintains records, reports, budget and plans. May maintain a web page, website, or program materials. Requires 2 to 3 years of related experience, excellent interpersonal and communication skills. Ability to work independently with minimal supervision and direction. Able to plan, prioritize, and track work. Basic or better proficiency on common office software.

This position reports to the Administrative Director and supports the Co-Faculty Directors.

Additional qualifications:
Fluency in Spanish would be very helpful;
Excel and related database skills; ability to quickly learn additional computer applications;
Flexibility and ability to manage multiple assignments from several sources, to prioritize while involved in simultaneous tasks under deadlines, stay calm under pressure and deal with frequent changes is essential;
Strong interpersonal, communication and customer service skills; ability to work with a diverse, multi-cultural population of clients, students and staff;
Previous experience with client systems (Concur - Buy2Pay) and accounting and budgets preferred.

Requires 2 to 3 years of related experience, excellent interpersonal and communication skills.
Ability to work independently with minimal supervision and direction.
Able to plan, prioritize, and track work.
Basic or better proficiency on common office software.
Previous experience with client systems (Concur and/or Buy2Pay).
Previous accounting and budgets experience preferred as well as fluency in Spanish (speaking & writing).

Notes:
100% Onsite
This is a part-time position of approximate 20 hours/week; 4 hours/day. Ideal schedule would be Monday-Friday 1:00-5:00pm.


VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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Competitive Benefits

Your well-being Matters

Health & Future Fully Covered

At VIVA, employee well-being is paramount. Our comprehensive benefits package ensures your health, financial security, and quality of life are always prioritized.

Health Insurance

VIVA provides employees access to a comprehensive group health insurance plan (Medical, Dental, Vision, Basic Life, Term Life, and Accidental Death) through our flexible PPO plan-allowing you the freedom to choose healthcare providers.

401(k) Retirement Planning

Plan securely for your future with automatic payroll deductions into a tax-advantaged 401(k) retirement plan, including employer-matching contributions for eligible employees.

Performance Bonuses & Referrals

Earn performance-based bonuses and generous referral incentives of up to $500 when recommending talented candidates who become part of the VIVA family.

Biweekly Direct Deposit

Enjoy timely and convenient payroll with biweekly direct deposit to your chosen financial institution. Biweekly Direct Deposit

VIVA Perks Program

Access exclusive employee discounts and savings on electronics, travel, groceries, apparel, and more through our dedicated VIVA Perks Program.

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Administrative Coordinator

Education Jul 06, 2026
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Reference Number: SRMAAC64
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