Administrative Executive Assistant

Administrative Executive Assistant

  Not Disclosed

  Chillicothe, IL

  24.0 Months

  Not Disclosed

  Not Disclosed

  Manufacturing

Job Description

Job Description:      

Summary:

• The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.

Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one’s time.
• Ability to keep information organized and confidential.
• Basic mentoring skills necessary to provide support and constructive performance feedback
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:

• High school diploma or GED required.
• 5-7 years experience required.
• Experience working with executives highly preferred.

Typical task breakdown:

• Manage complex and dynamic calendar of meetings and events for organization coordinating with internal and external attendees
• Plan for upcoming meetings ensuring attendees have relevant information to be successful
• Manage email and prepare responses for broad distribution working with subject matter experts to align on messaging and content.
• Attend team meetings to help identify and document tasks for follow-up.
• Book and manage travel accommodations

Interaction with team:

• Regular communication to manage complex calendar of events.
• Written communication with workgroup to

Work environment:

• Office only

Top 3 Skills

• Professional written and verbal communication
• Organization of dynamic scheduling and administrative tasks
• Ability to create concise documents

Additional Technical Skills:

(Required)

• Outlook and Office Suite (Powerpoint, Work, Excel)
• Proficient email communications

Soft Skills:

(Required)

• Professional written and verbal communications skills
• Collaborative working style

Note:

Onsite

Normal business hours 8am-5pm. Limited OT potential.