Job DescriptionSummary:The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.Job Responsibilities:Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.Prepare invoices, reports, memos, letters, financial statements, and other documents.File and retrieve corporate documents, records, and reports.Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.Prepare agendas and make arrangements for committee, board and other meetings.Skills:Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.Ability to work independently and manage one’s time.Ability to keep information organized and confidential.Basic mentoring skills necessary to provide support and constructive performance feedback.Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.Education/Experience:High school diploma or GED required.5-7 years experience required.Experience working with executives highly preferred.To provide high-level administrative support to the Operations and Engineering organizations.Exposure to operational and engineering leadership.Exposure to manufacturing (assembly and machine shop).Skill development: communication (verbal and written), creating and analyzing data (excel, power point), business acumen.Typical task breakdown:Support/organize leaders’ calendars.Own facility metrics boards (includes gathering data, creating charts, and communicating with metric owners).Gather data from different groups and update spreadsheets.Support all employee meetings and roundtables (calendar invites, organize presentation, take notes/action items).Interaction with team:Position reports to Director of Operations, but will also directly support Operations Factory Managers, Facilities Engineering, and Manufacturing Engineering.Education & Experience Required:Years of experience: 5-7 years’ experience with a high school diploma or 2-4 years with a Bachelor’s degreeTop 3 SkillsCommunication (both verbal and writing)OrganizationProficient in Microsoft applications (Excel, PowerPoint, etc)DesiredManufacturing experienceNotes:Work environment:Mostly office environment, although will involve some interaction with shop floor.1st shift, 7am-3pm preferred VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Job DescriptionSummary:The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.Job Responsibilities:Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.Prepare invoices, reports, memos, letters, financial statements, and other documents.File and retrieve corporate documents, records, and reports.Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.Prepare agendas and make arrangements for committee, board and other meetings.Skills:Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.Ability to work independently and manage one’s time.Ability to keep information organized and confidential.Basic mentoring skills necessary to provide support and constructive performance feedback.Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.Education/Experience:High school diploma or GED required.5-7 years experience required.Experience working with executives highly preferred.To provide high-level administrative support to the Operations and Engineering organizations.Exposure to operational and engineering leadership.Exposure to manufacturing (assembly and machine shop).Skill development: communication (verbal and written), creating and analyzing data (excel, power point), business acumen.Typical task breakdown:Support/organize leaders’ calendars.Own facility metrics boards (includes gathering data, creating charts, and communicating with metric owners).Gather data from different groups and update spreadsheets.Support all employee meetings and roundtables (calendar invites, organize presentation, take notes/action items).Interaction with team:Position reports to Director of Operations, but will also directly support Operations Factory Managers, Facilities Engineering, and Manufacturing Engineering.Education & Experience Required:Years of experience: 5-7 years’ experience with a high school diploma or 2-4 years with a Bachelor’s degreeTop 3 SkillsCommunication (both verbal and writing)OrganizationProficient in Microsoft applications (Excel, PowerPoint, etc)DesiredManufacturing experienceNotes:Work environment:Mostly office environment, although will involve some interaction with shop floor.1st shift, 7am-3pm preferred
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