Summary:
The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare invoices, reports, memos, letters, financial statements, and other documents.
File and retrieve corporate documents, records, and reports.
Open, sort and distribute incoming correspondence, including faxes and emails.
Prepare responses to correspondence containing routing inquiries.

Skills:
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
Ability to work independently and manage one’s time.
Ability to keep information organized and confidential.
Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:
High school diploma or GED required.
2-4 years experience required.

Typical task breakdown:
- Supporting multiple leaders to manage travel, expenses and calendars

Interaction with team:
- Help support other administrative assistants as needing
Team Structure
- Supporting multiple leaders

Work environment:
- Office environment
- Fast paced


Education & Experience Required:
- Years of experience :2-4 years
- Degree requirement: HS Degree required, College degree or equivalent experience a plus
- Open to Masters but most likely over qualified
- Open to 2 year degree with 1+ years experience
- Do you accept internships as job experience: Yes
- Are there past or additional job titles or roles that would provide comparable background to this role:

Top 3 Skills
Proficiency in Microsoft applications
Accuracy and Attention to Detail
High Organization skills
Effective Communication

Additional Technical Skills
(Required)
- Proficiency in Microsoft Office (outlook, excel, etc)
- Experience with Concur, NextGen, Docusign a plus

Soft Skills
(Required)
- Adaptability and flexibility
- Effective communication
- Problem solving
- Managing multiple priorities
- Collaboration


Notes:

7:00/8:00 – 3:30/4:00 (can be flexible with start / end times). No OT is expected.