Job Description:
Summary:
The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
Job Responsibilities:
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare invoices, reports, memos, letters, financial statements, and other documents.
File and retrieve corporate documents, records, and reports.
Open, sort and distribute incoming correspondence, including faxes and emails.
Prepare responses to correspondence containing routing inquiries.
Skills:
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
Ability to work independently and manage one’s time.
Ability to keep information organized and confidential.
Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Education/Experience:
High school diploma or GED required.
2-4 years experience required.
Education & Experience Required:
High school
Open to all degree’s
2-4 years experience
Top 3 Skills
Outlook
Collaboration of team arrangement, attention to details
Working in a global team
Additional Technical Skills
(Required)
Ability to work in Microsoft Office, manage shared calendars
(Desired)
SharePoint, excel, Teams, PowerPoint, help with designing presentations
Soft Skills
(Required)
Discretion and confidentiality
Team collaboration
Interpersonal and communication skills
(Desired)
Ability to work independently
Executive presence
Notes:
Monday- Friday, 8-5pm
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status