Administrative Assistant/Project Coordinator

Looking for someone who is more than just managing calendars and setting up townhalls. Someone who shows a passion for improving on things already in existence and has shown an ability to do so.

Overview Seeking an experienced Administrative Assistant to provide onsite support for managers and directors. The ideal candidate will be highly organized, possess exceptional written and verbal communication skills, and have demonstrated experience managing calendars, coordinating meetings and events, and supporting departmental operations. May provide back up support to higher-level management as needed.

Key Qualifications

Strong written and verbal communication skills
Excellent organizational and project management abilities
Proven experience supporting leaders in an administrative capacity
Strong customer service and interpersonal skills
Ability to manage multiple priorities and meet deadlines
Experience coordinating events, meetings, and team activities
Ability to handle confidential and sensitive information professionally
Proactive problem solver who can anticipate scheduling conflicts and administrative needs


Preferred Experience

Previous Administrative Assistant, Executive Assistant, Office Coordinator, or similar experience
Experience with internal communications
Scheduling and calendar management for multiple stakeholders
Event planning and coordination, including larger employee events (e.g., picnics, town halls, team meetings)
Project coordination and timeline management
Employee onboarding and office setup support


Technical Skills

Microsoft Outlook (advanced calendar management)
Microsoft PowerPoint (presentation creation and formatting)
Microsoft Excel (tracking, reporting, and basic analysis)
Microsoft Word and other Microsoft Office applications
Experience with travel and expense management systems preferred


Key Responsibilities

Manage calendars, meetings, and travel arrangements
Coordinate onsite and virtual meetings, events, and departmental activities
Prepare presentations, correspondence, and business documents
Process expense reports and support budget tracking activities
Support onboarding and office setup for new employees
Handle confidential information with discretion
Serve as a key point of contact for scheduling and administrative support
Help organize larger employee engagement events such as company picnics and team gatherings


Work Style: Primarily desk-based administrative support role
Ideal Candidate

A polished, professional administrative professional who thrives in a fast-paced environment, is highly organized, communicates effectively with all levels of the organization, and can successfully manage schedules, events, and competing priorities with minimal supervision.

Notes:

100% onsite