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Archive Assistant

Phoenix, AZ

6.0 Months

Full-Time $17-$22/hr

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Posted: Jul 30, 2026

Ref: RKCAPA302

Position Overview

Key Functions of Role:
This position, located in a warehouse environment, requires minimal direction. It ensures that all records meet minimum standards in retention schedule requirements and that all received records are quality-checked for compliance with mandated regulations before being assigned a record site location.
The incumbent, on a daily basis, organizes, logs, shelves, and maintains incoming files. In addition to the physical process of managing records, this position will identify records for digitization.
This position is critical to ensure all records are stored and retrieved under proper authority and all requirements under HIPAA are met as it relates to member medical records.
Retrieves records in response to requests and tracks outgoing records to ensure their return. These records are then reprocessed for quality control before being housed in the correct location within the Records Management Center.
This position will box files, scan, and digitize all active member records, as well as those that have not reached retention. It ensures all records are digitized according to standard, and once approved, it will assist with the proper destruction of the paper records.
This position will provide support to the Records Supervisor with special projects as they relate to records storage and maintenance.
Performs general office duties such as filing, typing, operating and maintaining office machines, and data entry. Performs other duties as assigned.

Skills:
Organizing a high volume of incoming records, workload management, prioritizing work duties, computer skill (Specifically with Google Suite) and staying on task.
Work independently and maintain working relationships with co-workers and other departmental staff.
Show attention to detail.
Read, understand and apply the client laws pertaining to the record retention schedule and HIPAA requirements

Ideal Experience:
The ideal candidate will have one year of experience handling records and data entry.

Qualifications:
Must have High School Diploma or equivalent

Required Skills
Lift at least 50lbs and be able to bend/stand 35-45%
Computer skills
Familiar with HIPPA background
One year of experience handling records and data entry

Notes:
Onsite
8:00 AM - 5:00 PM

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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Competitive Benefits

Your well-being Matters

Health & Future Fully Covered

At VIVA, employee well-being is paramount. Our comprehensive benefits package ensures your health, financial security, and quality of life are always prioritized.

Health Insurance

VIVA provides employees access to a comprehensive group health insurance plan (Medical, Dental, Vision, Basic Life, Term Life, and Accidental Death) through our flexible PPO plan-allowing you the freedom to choose healthcare providers.

401(k) Retirement Planning

Plan securely for your future with automatic payroll deductions into a tax-advantaged 401(k) retirement plan, including employer-matching contributions for eligible employees.

Performance Bonuses & Referrals

Earn performance-based bonuses and generous referral incentives of up to $500 when recommending talented candidates who become part of the VIVA family.

Biweekly Direct Deposit

Enjoy timely and convenient payroll with biweekly direct deposit to your chosen financial institution. Biweekly Direct Deposit

VIVA Perks Program

Access exclusive employee discounts and savings on electronics, travel, groceries, apparel, and more through our dedicated VIVA Perks Program.

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