Assistant Buyer

Under the general supervision of the Purchasing Supervisor, the responsibilities of this role are to ensure all purchases follow the guidelines of inventory needs in order to conduct regular business operations. This position will also drive timely fulfillment by preparing and submitting orders based off of lead times and back orders. The Buyer will ensure the facility maintains all inventory levels, and vendor information in required systems for accurate reporting measures. As a part of the Purchasing team, the Buyer is expected to work collaboratively with, and earn the respect of, all other DAC team members; and work in tandem to continuously improve purchasing processes that will positively impact customer service and grow profitably.

Duties and Responsibilities:

This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.

Coordinate and process all purchasing activities in support of operations, including but not limited to vendor management, inventory stock outs, development of usage tools, invoicing, returns, and audits.

Process purchase orders per inventory needs, timely fulfillment, and purchasing schedule.

Track and address any back order issues, and all other manual reporting; audit as necessary.

Establish and maintain professional communication with internal/external customers, and vendors.

Manage vendors by establishing new relationships, negotiating rates, and identifying alternative vendor support options.

Update and maintain accurate records in Solomon, including but not limited to: mandatory maintenance of recent vendor costs, vendor source, lead times, and vendor codes are required.

Collaboratively work with inter departments and vendors to determine lead times, or any other measures that may impact purchases.

Notify leadership team on escalated issues such as inventory coverage changes, vendor cost increases, or purchase order dates that may negatively impact the customer(s).

Trace inbound/outbound shipments and on time deliveries; follow up with vendors on past due shipments.

Participate in continuous improvement activity; including the development of new tools for usage review, and proposals for maximizing efficiency in reordering points and quantities.

Route debit memos and product returns to correct department(s) and/or vendors.

Performance of other duties as assigned by manager.

Minimum Qualifications:

2-3 years of purchasing experience or related field.

High school diploma or GED.

Skill Requirements

Knowledge of purchasing and inventory best practices.

Knowledge and experience with improving processes.

Excellent written and verbal communication skills.

Strong organizational, problem-solving, and analytical skills.

Ability to manage priorities, workflow, and implementing actions.

Proficient with MS Office (Word, Excel, PowerPoint)

Systems literate – Microsoft Dynamics, SAP is preferred.

Specific Skills Needed:

Top 3-5 mandatory and/or minimum requirements:

· Excellent communication and interpersonal skills to work effectively with vendors and internal stakeholders.

· Experience with ERP systems such as SAP and Microsoft Office applications, especially Excel.

· Strong attention to detail and accuracy in processing purchase orders, pricing, and inventory records.

· Technical proficiency

Top 3-5 desirable attributes/qualifications?

· SAP

· Ability to work independently and collaboratively within a team environment.

· Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Required levels/ Years of experience/education

· 2+ years of purchasing, procurement, supply chain, inventory control, or related experience

Notes:

Work hours: 8:00 a.m.-5:00 p.m.