Associate Administrative Assistant

Associate Administrative Assistant

Job Description

Assoc Admin Assistant

This Full-Time position is your opportunity to take your financial and analytical skills to the next level with endless possibilities! This position is responsible for multiple job duties including areas of cashiering and settlement, payroll, accounts receivables and payables, and departmental Global Control Standards compliance as well as other duties as assigned. Position will provide support for period end results, as well as run reports and review for any discrepancies or inaccuracies and investigate if necessary.

Responsibilities include but are not limited to:
Daily Cashiering Processes, utilizing internal and external systems
Daily Dispute case research and resolution utilizing internal systems
Weekly/Daily research of short pays and rebills
Weekly Payroll Processes as needed, utilizing Kronos Timekeeper and SAP
Period End Reconciliation of internal ledgers, trend reporting
Provide dedicated administrative support in a professional, confidential and organized manner
Monitor email and phone calls; proactively respond to and/or coordinate issues when possible
Maintain and update distribution and contact lists
Organize/maintain department files, both electronic and hard copy
Daily interaction with all Functional Teams
Maintain high level of integrity and professionalism in handling confidential material on a daily basis
Ability to work proficiently and calmly under pressure situations
Administer specific applications/time bound processes in an accurate and timely manner
Highly proficient in Microsoft Office (excel, word, power point, outlook)
Basic administrative support (phones, copies, office supplies, etc.)
Capable of creating customized actionable market reports using pivot tables, advanced formulas or macros
Work on special projects as necessary
Other duties as assigned to support the team in the administrative function
Support Community projects
Support Management to provide them more time with front line
Ensure participation and compliance with all Payroll/GCS audit procedures
Ability to perform all functions with a high degree of accuracy

Qualifications/Requirements: Skills & Capabilities:
Excellent analytical skills and the ability to translate analytical findings into actionable solutions and processes
Ability to function well in a team environment
Strong communication skills across multiple platforms
Exceptional Attention to Detail
Results oriented with the ability to complete assignments accurately in a timely manner
Ability to handle multiple priorities
Proficient in Microsoft Office, specifically in regards to Outlook and Excel
Ability to quickly learn various in-house software applications
Aptitude to work with minimal supervision
Self-motivated and high level of initiative
Analytical ability to summarize data, develop recommendations and implement solutions
Accurate and detail-oriented individual
Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally.
Must be strong team player and assist other department staff when necessary
Willingness to learn and take on projects
Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed
Provide comprehensive support to team to enable delivery of plan and business priorities
Create Efficiency by meeting SMART objectives to drive business results
Must be able to lift 10 lbs, continuously stand, rotate, twist, lift

Notes:
7:30am-4:30pm

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.