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Change Management Consultant

Madison, WI

34.5 Months

Full-Time $17-$22/hr

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Posted: Jul 08, 2026

Ref: BTWISC8

Position Overview

Position Summary
The client seeks a highly experienced individual to serve as the Child Care Systems Modernization Strategic Consultant. This individual will provide strategic guidance and hands-on execution during the planning and procurement phases of a multi-year child care systems modernization initiative. This role is not a traditional project management position. The Strategic Consultant will be responsible for building the foundation of the modernization effort, including defining scope, coordinating stakeholders, developing procurement strategies, managing vendor engagements, and establishing the governance, planning, and operational structures necessary for successful implementation.
The selected contractor will operate with a high degree of independence and will leverage existing client subject matter experts, business leaders, and technology staff to advance the initiative.
The contractor will be expected to directly produce work products and deliverables rather than relying on dedicated project staff. Success in this role requires both strategic management and hands-on execution.

Key Responsibilities

Strategic Planning and Modernization Leadership
Develop and maintain an overall modernization roadmap and implementation strategy.
Assess current state business processes, technology systems, organizational readiness, and modernization needs.
Identify risks, dependencies, and critical decision points requiring executive engagement.
Recommend phased approaches for procurement, implementation, organizational change management, and business transformation.

Procurement and Vendor Management
Lead development of procurement strategies and supporting documentation.
Draft and coordinate Requests for Information (RFIs), Requests for Proposals (RFPs), Statements of Work (SOWs), and related procurement materials.
Evaluate vendor proposals and support contract negotiations.
Advise client leadership on vendor selection, contracting approaches, and governance structures.
Establish performance expectations and accountability measures for future vendors and implementation partners.

Partner Coordination and Governance
Coordinate activities across business, policy, finance, procurement, and technology teams.
Facilitate executive decision-making and ensure alignment among partners and stakeholders.
Develop governance structures, decision frameworks, reporting processes, and escalation protocols.
Prepare executive briefings, status reports, and strategic recommendations.

Program Development and Readiness
Identify resource needs and recommend future staffing and contractor support models.
Develop foundational project artifacts, including charters, workplans, risk registers, issue logs, and implementation frameworks.
Support development of business requirements, process improvement opportunities, and future-state operating models.
Establish structures necessary for transition from planning into implementation.

Minimal Qualifications
Significant experience leading large-scale technology modernization or digital transformation initiatives. Demonstrated experience developing and managing complex technology procurements.
Experience with vendor selection, contract negotiation, and multi-vendor environments.
Strong knowledge of project management, organizational change management, and systems implementation methodologies.
Experience facilitating executive-level decision-making and stakeholder engagement. Exceptional written and verbal communication skills.

Preferred Qualifications
Experience with human services, child care, public assistance, eligibility, licensing, grants management, or other government program systems.
Experience modernizing legacy systems.
Familiarity with cloud-based platforms, modular procurement strategies, and agile delivery approaches.
Experience establishing governance structures for large-scale modernization initiatives.

Expected Outcomes
Within the first 12 months, the Strategic Consultant will establish the strategic, procurement, governance, and operational foundations necessary to launch the child care modernization program and transition into full implementation with selected vendors and project teams. Within the first 24 months, the first phase of implementation will be successfully delivered.

Notes:
Hybrid (mostly remote; in office 1 day or less/week)

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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Health Insurance

VIVA provides employees access to a comprehensive group health insurance plan (Medical, Dental, Vision, Basic Life, Term Life, and Accidental Death) through our flexible PPO plan-allowing you the freedom to choose healthcare providers.

401(k) Retirement Planning

Plan securely for your future with automatic payroll deductions into a tax-advantaged 401(k) retirement plan, including employer-matching contributions for eligible employees.

Performance Bonuses & Referrals

Earn performance-based bonuses and generous referral incentives of up to $500 when recommending talented candidates who become part of the VIVA family.

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