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Compliance Operations Coordinator

Minneapolis, MN

5.5 Months

Full-Time $17-$22/hr

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Posted: Jul 07, 2026

Ref: RKMNCO7

Position Overview

Overview

The Compliance Operations Coordinator provides high-volume administrative and operational support for the Property Management team across building safety assets, including fire systems, security systems, and elevators/escalators. The role coordinates permits, inspections, Field Service Requests (FSRs), work orders, invoices, and related documentation to supports established compliance processes.

Success in this role requires strong organization, attention to detail, follow-through, and the ability to manage multiple priorities. Compliance expertise is not required. Training will be provided on company systems, property processes, and compliance procedures.

Regular in-office support is required for mail, permit documents, checks, shipping, and other document-handling activities.

Key Responsibilities

Administrative & Operations Support
Monitor, triage, and route inboxes supporting permits, inspections, and building safety activities.
Track permits, violation notices, false alarms, inspections, work orders, FSRs, and follow-up actions.
Coordinate with stores, vendors, local agencies, internal partners, and offshore support teams.
Maintain trackers and status updates, escalating questions or exceptions as needed.

Documentation & Record Management
Review inspection and supporting documentation for completeness before routing.
Maintain inspection records, FSR documentation, violation records, and related files.
Prepare document packages and support administrative recordkeeping.

Work Order & Invoice Support
Monitor work orders, aging reports, and administrative follow-up.
Review, validate, and route invoices for processing.

Physical Document Support
Sort, scan, mail, and track permits, invoices, checks, applications, violation notices, and alarm key shipments.
Support mailing and shipping.

Reporting
Maintain trackers, dashboards, checklists, and process documents.
Coordinate routine work with offshore support teams.
Escalate complex or time-sensitive issues as needed.

Core Skills
Administrative coordination
Organization, attention to detail, and follow-through
Documentation and records management
Microsoft Outlook, Excel, Word, and Teams
Multi-tasking and prioritization
Vendor and stakeholder communication
Work order and operational tracking

Success in This Role
Maintains accurate documentation and operational records.
Keeps assigned work organized and on schedule.
Proactively follows up and communicates status.
Delivers consistent, accurate work while following established processes.

TECHNICAL SKILLS

Must Have
2+ years of experience in administrative support, operations coordination, office administration, project coordination, facilities support, property management support, customer support, or similar operational roles.
Ability to learn new systems and follow established processes.
Experience maintaining spreadsheets, trackers, or operational documentation.
Experience managing multiple priorities in a fast-paced environment.
Proficiency with Microsoft Outlook, Excel, Word, and Teams.
Strong written and verbal communication, organization, and problem-solving skills.

Nice To Have
Experience supporting property management, facilities, retail, construction, maintenance, or similar operational environments.
Experience with work order, document management, ERP, or ticketing systems.

Notes:
Onsite

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Trusted by 100+ Fortune 500 Companies

Competitive Benefits

Your well-being Matters

Health & Future Fully Covered

At VIVA, employee well-being is paramount. Our comprehensive benefits package ensures your health, financial security, and quality of life are always prioritized.

Health Insurance

VIVA provides employees access to a comprehensive group health insurance plan (Medical, Dental, Vision, Basic Life, Term Life, and Accidental Death) through our flexible PPO plan-allowing you the freedom to choose healthcare providers.

401(k) Retirement Planning

Plan securely for your future with automatic payroll deductions into a tax-advantaged 401(k) retirement plan, including employer-matching contributions for eligible employees.

Performance Bonuses & Referrals

Earn performance-based bonuses and generous referral incentives of up to $500 when recommending talented candidates who become part of the VIVA family.

Biweekly Direct Deposit

Enjoy timely and convenient payroll with biweekly direct deposit to your chosen financial institution. Biweekly Direct Deposit

VIVA Perks Program

Access exclusive employee discounts and savings on electronics, travel, groceries, apparel, and more through our dedicated VIVA Perks Program.

Join VIVA and Grow

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