Contract Administrator (Business Administration Administrator)

Mostly responsible for COIs due to being impacted with leaves, but once at a good level will also be responsible for contract analysis and reviews

Contract Administration Team

Key Responsibilities
Certificate of Insurance (COI) Support
Monitor shared COI mailboxes and assist with incoming requests.
Gather information from internal systems to support COI submissions.
Prepare and track COI requests.
Upload completed COIs to designated systems and customer portals.
Maintain accurate records of COI activity and status updates.
Communicate with internal stakeholders regarding missing information and request status.

Contract Administration Support
Assist with organizing and maintaining contract-related documentation.
Support workflow tracking and status updates within contract management systems.
Verify document completeness and identify missing information.
Assist with contract file management and record retention activities.
Help monitor teamwork queues and prioritize administrative tasks.

Process & Reporting Support
Support data cleanup and document organization projects.
Identify opportunities for process improvements and efficiency gains.
Assist with special projects as assigned by Contract Administration leadership.

Professional Development
Learn contract administration fundamentals and commercial risk concepts.
Participate in team meetings and training sessions.
Gain exposure to customer requirements, compliance documentation, and business operations.
Develop skills in contract process management, communication, organization, and business process management.

Qualifications
Required
Strong attention to detail and organizational skills.
Proficiency in Microsoft Office, particularly Outlook, Excel, and Teams.
Strong written and verbal communication skills.
Ability to manage multiple tasks and meet deadlines.
Currently enrolled in an accredited college or university program.
Ability to work independently and collaboratively in a team environment.

Preferred
Pursuing a degree in Legal Studies, Finance, Supply Chain, Business Administration, Management, or a related field.
Note: (Candidates from other disciplines with a demonstrated interest in contracts, operations, compliance, or business processes are also encouraged to apply)
Interest in contracts, commercial operations, legal administration, risk management, or project support.
Experience with data entry, document management, administrative support, or process-oriented work.
Familiarity with Microsoft 365 applications and business systems.
Exposure to reviewing documents, spreadsheets, or compliance-related processes.

Success Measures
Timely processing and tracking of COI requests.
Accurate document management and record keeping.
Consistent follow-up on assigned tasks.
Positive collaboration with Contract Administrators and internal stakeholders.
Contribution to reducing administrative workload and improving process efficiency.

Ideal Duration: 5–6 months
Expected Impact: Support the team in managing high-volume contract activities, particularly COI requests, while developing a pipeline of future talent for Contract Administration roles.

Potential:
CPM Organization Support
Provide administrative and operational support to the CPM (Commercial Project Management) organization as workload and business needs require.
Assist with document management, data collection, reporting, and process tracking activities. (Claims)
Support special projects and continuous improvement initiatives across Contract Administration and CPM teams.
Help maintain organized project records and facilitate coordination between cross-functional stakeholders.
Gain exposure to commercial project management processes, financial controls, risk management, and operational execution.


Notes:
Hours of the Shift 40 hours/week (Monday-Friday, 8:00 AM - 5:00 PM local time)
Remote/On-Site: Remote but Pacific and East coast preferred