Data CoordinatorPosition SummarySupport daily timekeeping activities within the Workforce Management (WFM) system. This role reviews and processes employee timecards, resolves timekeeping discrepancies, maintains leave records, and submits accurate, finalized time data to Payroll. The position supports the timekeeping process—not the calculation or issuance of employee pay, which is handled by Payroll.Key ResponsibilitiesReview and process employee time: Verify timecard entries, resolve missing or incorrect information, and prepare finalized time data for submission to Payroll.Maintain accurate system records: Research and complete historical timecard corrections and review base-rate and special-rate entries within WFM.Provide professional employee support: Listen to employee questions and concerns, explain WFM and timekeeping processes clearly, and follow through on issues with patience, respect, and confidentiality. Answer questions about time entries reflected on paystubs and refer pay-processing questions to Payroll.Update leave and absence information: Maintain leave records and ensure related timekeeping entries are accurate.Monitor reports and improve processes: Run WFM reports, identify recurring issues, and help develop practical solutions.Support employees across shifts: Provide scheduled early-morning WFM assistance for third-shift employees.Protect confidential information: Handle employee timekeeping and leave records with accuracy, discretion, and confidentiality.Suggested QualificationsExperience with timekeeping, workforce management systems, or related administrative work.Strong attention to detail and the ability to meet recurring deadlines.Ability to research discrepancies and solve problems.Strong communication and interpersonal skills, with the ability to interact professionally with employees, explain information clearly, and remain calm and respectful when addressing questions or concerns.Comfort working with spreadsheets and electronic records; WFM experience preferred.Work ScheduleMonday–Friday, with early-morning coverage beginning at 5:00 a.m. on designated days to support third-shift employees. Final work hours and assignment length to be confirmed.
At VIVA, employee well-being is paramount. Our comprehensive benefits package ensures your health, financial security, and quality of life are always prioritized.
VIVA provides employees access to a comprehensive group health insurance plan (Medical, Dental, Vision, Basic Life, Term Life, and Accidental Death) through our flexible PPO plan-allowing you the freedom to choose healthcare providers.
Plan securely for your future with automatic payroll deductions into a tax-advantaged 401(k) retirement plan, including employer-matching contributions for eligible employees.
Earn performance-based bonuses and generous referral incentives of up to $500 when recommending talented candidates who become part of the VIVA family.
Enjoy timely and convenient payroll with biweekly direct deposit to your chosen financial institution. Biweekly Direct Deposit
Access exclusive employee discounts and savings on electronics, travel, groceries, apparel, and more through our dedicated VIVA Perks Program.