Ellucian Banner Consultant

Ellucian Banner Consultant

Job Description

Hybrid

Description:

The client is initiating an Enterprise Resource Planning (ERP) Mobilization and Readiness Engagement to prepare for a potential transition from Ellucian Banner to a modern cloud ERP platform such as Ellucian SaaS, Workday, or Oracle Fusion Cloud. This engagement builds upon prior strategy work and focuses on institutional readiness, resource alignment, governance, and roadmap development to ensure the University is fully prepared for ERP selection and implementation.

The consultant should have experience working with large complex Higher education client (Type R1 Institutions like Texas A&M University System, client System, The California State University with 80,000+ students) and should have solid experience working on Ellucian Banner. The consultant will work with other team members help in Enterprise Resource Planning (ERP) Mobilization and Readiness Engagement.


Readiness Program Refinement

Work with AITS staff to refine our readiness program, identify critical pre-implementation and selection work, and validate the technical architecture diagram.

Work Description & Deliverables

Technical readiness activities and roadmap

Work with the AITS Leadership Team to create a revised list of technical readiness activities including architecture, data, and identity.

Deliverables:

1. Revised list and descriptions of technical readiness activities.
2. Consolidated technical roadmap, including dependencies, priorities, and level of effort. Text format for tracking and a graphical format for communicating to executives is preferred.



Technical architecture review and bridge solution development

Review the proposed technical architecture produced by the AITS Enterprise Architecture. Discuss the group and provide recommendations. Work with AITS staff to develop a bridge solution based on the approved technical architecture. Ensure any additional work is reflected in the consolidated technical readiness roadmap.

Deliverables:

1. Updated technical architecture diagram created in concert with Enterprise Architecture Committee.
2. Bridge solution architecture to handle the transition period prior to full implementation of Fin/HCM and Student platforms. Updated consolidated technical readiness roadmap in both the text and graphical format.



Review and provide feedback on program and change management plans

Deliverables:

1. Summary of recommendations and changes for both plans.



Collaborative Planning

Collaborative planning brings IT and functional leaders together to define the ERP journey before implementation begins. Through shared workshops, vendor demos, and governance design, we will develop a common vision, business case, and roadmap that clarify scope, timing, and decision-making for the System’s ERP Transition Plan and facilitate the following activities with sponsors to develop a business case, decision process, governance roadmap, and additional timeline details. For this phase, we anticipate approximately 60 stakeholders. The vendor demos may include an additional 200 people.

Work Description & Deliverables

Coordinate vendor demonstrations

Coordinate vendor demonstrations for leading ERP platforms (Ellucian, Workday, Oracle Fusion Cloud) customized for the client. Facilitate feedback collection.

Deliverables:

1. Successful completion of customized vendor demonstrations with an attendee satisfaction rating greater than 75%.
2. Document(s) with detailed feedback results, summary, and recommended next steps.



Develop business case

Design and facilitate workshops and discussions to collaboratively develop a business case and vision.

Deliverables:

1. Agenda and workshop outlines and materials.
2. Business case document with additional program charter information. This document should include the following sections: Executive Summary, Current State and Context, The Case for Change, Strategic Decision Questions, Readiness First Strategy, Business Readiness Value Proposition, Financial Case, Benefits and Outcomes, Risks and Mitigation, Governance and Decision Model, Leadership Commitment and Sponsorship Roles, Success Measures, Significant Pain Points, Recommendation and Next Steps.
3. Agreement and signoff from participants and executive sponsors.



Develop governance

Design and facilitate workshops and conversations with IT and functional leaders to collaboratively develop governance.

Deliverables:

1. Documented plan for approaching the work.
2. Decision process description document.
3. Governance structure, charter, and next steps. Governance charter should include a robust decision process.
4. Agreement and signoff from participants and executive sponsors.



Create an overall roadmap and detailed timeline

Design and facilitate workshops and conversations with IT and functional leaders to collaboratively develop an overall roadmap from planning to post-implementation operations including a more detailed timeline and high-level activity tracking. This should include milestones and decision gates.

Deliverables:

1. Documented plan for approaching the work.
2. Text document and graphical images of the overall roadmap from planning to post implementation operations. Enough detail must be provided to guide completion of the work and to be used as a high-level communication and tracking tool.
3. Agreement and signoff from participants and executive sponsors.



Create the initial SaaS TCO model

Develop a SaaS TCO model for ERP Transformation from Readiness phase to Operations, post stabilization. This will be updated again during Phase 2 incorporating more detailed analysis.

Deliverables:

1. List of agreed upon TCO model components.
2. Completion of the TCO model.
3. Agreement and signoff from participants and executive sponsors.



Develop a resource plan

Design and facilitate workshops and conversations with IT and functional leaders to collaboratively develop a resource model across AITS and business units, including backfill and readiness roles. The model should define roles, functions, and staffing levels that scale from initiation through full implementation and stabilization. Provide different options for staffing including backfill, new hires, consultants, and others commonly utilized on large ERP projects.

Deliverables:

1. Documented plan for approaching the work.
2. List of agreed upon resource model components. Resource model should define roles, functions, and staffing levels that scale from initiation through full implementation and stabilization.
3. Provide different options for staffing including backfill, new hires, consultants, and others commonly utilized on large ERP projects.
4. Resource model to include detailed text documents and graphical representations, such as org charts.
5. Agreement and signoff from participants and executive sponsors.

Notes:

Hybrid

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status