Executive Assistant

Executive Assistant

  Not Disclosed

  Alameda , CA

  6.0 Months

  Not Disclosed

  Not Disclosed

  Healthcare

  $37.62/hour - $42.62/hour

Job Description

• Provides administrative support to executive-level management: meeting scheduling, travel arrangements, correspondence, report preparation, tracking department budgets and meeting planning/preparation.
• Handles all routine mail or inquiries and sets priorities to projects assigned. Keeps an accurate calendar of appointments, meetings and due dates for executive.
• Requires previous experience and may require additional training specific to the corporate culture and procedures.
• Functions with minimal supervision.

• The preference is for someone who has worked in either medical device or pharma or a highly regulated industry, so they understand the need for attention to detail for audit requests.

Manager is looking for:

List 3-5 hard requirements for the role:
• Ability to consolidate & edit PowerPoint presentations.
• Manage meetings across several time zones.
• Take meeting actions and follow-up with stakeholders to ensure completion of tasks are timely. The preference is for someone who has worked in either medical device or pharma or a highly regulated industry, so they understand the need for attention to detail for audit requests.

List any preferred requirements that would stand out on a resume:
• Previous experience supporting a DVP, EVP, etc.

List Top 3 Skills you are looking for:
• Ability to multi-task.
• Proactive and able to identify upcoming issues and plan accordingly.
• Attention to detail.

Years’ of experience required:
• Min. 5 years supporting a senior exec like Division Vice President or Exec Vice President level leader

Required education level/certifications:
• Bachelors.

Note:
7 am-4:30 pm
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.