Job Description:Summary:The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.Job Responsibilities:Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.Prepare travel plans, expense reports, memos, letters, and other documents.File and retrieve corporate documents, records, and reports.Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.Prepare invitations / agendas / arrangements for leaders, team members and other misc meetings.Skills:Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.Strong skills with Microsoft Office Suite, specifically Outlook, Excel, WORD, and PowerPointAbility to work independently and manage one’s time.Ability to keep information organized and confidential.Basic mentoring skills necessary to provide support and constructive performance feedback.Education/Experience:High school diploma or GED required.5-7 years experience required.Experience working with executives highly preferred.Why this RoleThis role contributes to meaningful, mission-driven work in Electric Power and serves as a strong foot in the door for those looking to grow and develop within a globally impactful organization.Typical task breakdown:Supporting multiple leaders to manage travel, expenses and calendarsInteraction with team:Help support other administrative assistants as needing Team StructureSupporting multiple leadersWork environment:Office environmentFast pacedEducation & Experience Required:Years of experience:5-7 yearsDegree requirement: HS Degree required, College degree or equivalent experience a plusOpen to Masters but most likely over qualifiedOpen to 2 year degree with 3+ years experience Do you accept internships as job experience: YesAre there past or additional job titles or roles that would provide comparable background to this role:Top 3 SkillsProficiency in Microsoft applicationsAccuracy and Attention to DetailHigh Organization skillsEffective CommunicationAdditional Technical Skills(Required)- Proficiency in Microsoft Office (outlook, excel, etc)- Experience with Concur, NextGen, Docusign a plusSoft Skills(Required)- Adaptability and flexibility- Effective communication- Problem solving- Managing multiple priorities- Collaboration Notes:7:00/8:00 – 3:30/4:00 (can be flexible with start / end times). No OT is expected.VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Job Description:Summary:The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.Job Responsibilities:Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.Prepare travel plans, expense reports, memos, letters, and other documents.File and retrieve corporate documents, records, and reports.Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.Prepare invitations / agendas / arrangements for leaders, team members and other misc meetings.Skills:Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.Strong skills with Microsoft Office Suite, specifically Outlook, Excel, WORD, and PowerPointAbility to work independently and manage one’s time.Ability to keep information organized and confidential.Basic mentoring skills necessary to provide support and constructive performance feedback.Education/Experience:High school diploma or GED required.5-7 years experience required.Experience working with executives highly preferred.Why this RoleThis role contributes to meaningful, mission-driven work in Electric Power and serves as a strong foot in the door for those looking to grow and develop within a globally impactful organization.Typical task breakdown:Supporting multiple leaders to manage travel, expenses and calendarsInteraction with team:Help support other administrative assistants as needing
Team StructureSupporting multiple leadersWork environment:Office environmentFast pacedEducation & Experience Required:Years of experience:5-7 yearsDegree requirement: HS Degree required, College degree or equivalent experience a plusOpen to Masters but most likely over qualifiedOpen to 2 year degree with 3+ years experience
Do you accept internships as job experience: YesAre there past or additional job titles or roles that would provide comparable background to this role:Top 3 SkillsProficiency in Microsoft applicationsAccuracy and Attention to DetailHigh Organization skillsEffective CommunicationAdditional Technical Skills(Required)- Proficiency in Microsoft Office (outlook, excel, etc)- Experience with Concur, NextGen, Docusign a plusSoft Skills(Required)- Adaptability and flexibility- Effective communication- Problem solving- Managing multiple priorities- Collaboration
Notes:
7:00/8:00 – 3:30/4:00 (can be flexible with start / end times). No OT is expected.
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