Description:Executive AssistantMAJOR DUTIES AND RESPONSIBILITIESManages Outlook calendarsOrganizes and prioritizes daily administrative responsibilitiesOrganizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priorityAccurately and effectively communicates relevant and potentially sensitive informationDrafts correspondence as necessary and produces error-free and grammatically correct documentsMaintains a high level of confidentiality and exercises good judgmentDemonstrates strong communication skills in answering the phone, screening information and accurately distributing and forwarding messagesOrganizes and coordinates complex meetings and events as requiredAnticipates and follows up on requests and issues with a proactive, problem-solving approachProactively communicates potential issues and reminders to executives and coworkers as appropriateOrganizes and maintains files and sensitive informationBASIC QUALIFICATIONS5+ year’s administrative experience.Advanced proficiency with Microsoft Office SuiteExcellent organizational and prioritization skills, and ability to balance multiple tasksStrong project management skillsAbility to work independently and exercise sound judgmentAdvanced grammar and written/verbal communication skillsAble to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting the client Top 3-5 desirable attributes/qualifications: Ability to multitask; experience in a fast-paced environment; able to manage complex schedules/calendars, including working with calendars in Italy.Required levels/ Years of Experience education – discuss whether there is flexibility. Flexible but needs to be sharp and be able to handle different types of personalities – engineers to creativesNotes:Work Hours: 40 hours100% Onsite Role VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Description:Executive AssistantMAJOR DUTIES AND RESPONSIBILITIES
Manages Outlook calendarsOrganizes and prioritizes daily administrative responsibilitiesOrganizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priorityAccurately and effectively communicates relevant and potentially sensitive informationDrafts correspondence as necessary and produces error-free and grammatically correct documentsMaintains a high level of confidentiality and exercises good judgmentDemonstrates strong communication skills in answering the phone, screening information and accurately distributing and forwarding messagesOrganizes and coordinates complex meetings and events as requiredAnticipates and follows up on requests and issues with a proactive, problem-solving approachProactively communicates potential issues and reminders to executives and coworkers as appropriateOrganizes and maintains files and sensitive informationBASIC QUALIFICATIONS
5+ year’s administrative experience.Advanced proficiency with Microsoft Office SuiteExcellent organizational and prioritization skills, and ability to balance multiple tasksStrong project management skillsAbility to work independently and exercise sound judgmentAdvanced grammar and written/verbal communication skillsAble to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting the client Top 3-5 desirable attributes/qualifications: Ability to multitask; experience in a fast-paced environment; able to manage complex schedules/calendars, including working with calendars in Italy.Required levels/ Years of Experience education – discuss whether there is flexibility. Flexible but needs to be sharp and be able to handle different types of personalities – engineers to creativesNotes:Work Hours: 40 hours100% Onsite Role
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