Job Description:

Executive Assistant

GENERAL FUNCTION

The Executive Assistant provides administrative support and coordination to one or more organizational leaders, as well as project support as appropriate. The Executive Assistant is a team player who acts as a role model for other administrative support staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust.

MAJOR DUTIES AND RESPONSIBILITIES

Manages Outlook calendars, and recommends possible efficiencies or resolution to conflicts
Organizes and prioritizes daily administrative responsibilities
Organizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priority
Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc.
Ensures supervisor is aware of critical dates and deadlines; follows up where needed
Accurately and effectively communicates relevant and potentially sensitive information to and from others including inner-departmental and cross-functional team members and other business leaders
Drafts correspondence as necessary and produces error-free and grammatically correct documents
Maintains a high level of confidentiality and exercises good judgment
Demonstrates strong communication skills
Coordinates and manages details of advanced travel arrangements, including international travel and exp
Organizes and coordinates complex meetings and events as required (including department team building and whole company cultural events) and traveling on occasion to large meetings/summits/site visits.
Anticipates and follows up on requests and issues with a proactive, problem-solving approach
Creates an environment that fosters teamwork and trust
Proactively communicates potential issues and reminders to executives and coworkers as appropriate
Organizes and maintains files and sensitive information


BASIC QUALIFICATIONS

Associate’s degree
3+administrative experience.
Advanced proficiency with Microsoft Office Suite
Excellent organizational and prioritization skills, and ability to balance multiple tasks
Strong project management skills
Ability to work independently and exercise sound judgment
Advanced grammar and written/verbal communication skills
Able to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting client 

PREFERRED QUALIFICATIONS

Bachelor’s degree
5+ year’s administrative experience
Experience supporting multiple leaders, including international travel support

Years of Experience: 5+ years


Notes:

On Site 3 days a week at the office Hybrid
Work hours: 40 hrs/week