Description:Executive AssistantThis role provides comprehensive administrative, operational, and business support to a department or unit, ensuring efficient day-to-day operations. The Administrative Assistant will manage diverse tasks, from routine clerical duties to more complex business operations, serving as a key point of contact for internal and external communications.Operational Duties:Coordinate and support the planning and execution of events, meetings, and travel.Monitor and manage office supplies and inventory, including identifying and negotiating with vendors.Maintain and update databases, distribution lists and contact lists.Support operational guidelines and procedures for the unitBusiness Support:Conduct research and compile data for business initiatives and reports.Assist with basic invoice payments, bookkeeping and financial transaction procedures.Support the preparation of financial reports and documents/ presentations.Handle confidential information with discretion.General Office Management:Maintain a tidy and organized office environment.Support other executive team staff members with administrative tasks.Assist with the upkeep of office equipment.Essential Requirements of the role (Experience / Skills / Competencies)5+ years experience supporting executive level managementRequired Skills and Qualifications:Associate's degree required or bachelor's degree preferred.Proven experience in an administrative or operational support role.Excellent written and verbal communication skills.Strong organizational, time management, and multitasking abilities.Proficiency with computer software, including Microsoft Office Suite and database management.Adept at learning new software and office systems.Languages Required & Proficiency Level - English - proficientSoft SkillsStrong communication skills, strong attention to detail, time management, teamwork, problem solving, self-motivatedTools or Software (Required / Preferred) - MS Office SuiteEducation Qualifications (Required / Preferred) - Associates Degree or higherNotes:7:30am to 4:00pm Monday through Friday VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Description:Executive AssistantThis role provides comprehensive administrative, operational, and business support to a department or unit, ensuring efficient day-to-day operations. The Administrative Assistant will manage diverse tasks, from routine clerical duties to more complex business operations, serving as a key point of contact for internal and external communications.Operational Duties:Coordinate and support the planning and execution of events, meetings, and travel.Monitor and manage office supplies and inventory, including identifying and negotiating with vendors.Maintain and update databases, distribution lists and contact lists.Support operational guidelines and procedures for the unit
Business Support:Conduct research and compile data for business initiatives and reports.Assist with basic invoice payments, bookkeeping and financial transaction procedures.Support the preparation of financial reports and documents/ presentations.Handle confidential information with discretion.General Office Management:Maintain a tidy and organized office environment.Support other executive team staff members with administrative tasks.Assist with the upkeep of office equipment.Essential Requirements of the role (Experience / Skills / Competencies)5+ years experience supporting executive level management
Required Skills and Qualifications:
Associate's degree required or bachelor's degree preferred.Proven experience in an administrative or operational support role.Excellent written and verbal communication skills.Strong organizational, time management, and multitasking abilities.Proficiency with computer software, including Microsoft Office Suite and database management.Adept at learning new software and office systems.Languages Required & Proficiency Level - English - proficientSoft SkillsStrong communication skills, strong attention to detail, time management, teamwork, problem solving, self-motivatedTools or Software (Required / Preferred) - MS Office SuiteEducation Qualifications (Required / Preferred) - Associates Degree or higherNotes:7:30am to 4:00pm Monday through Friday
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