Description:

Site/Facilities Administrator

This position provides comprehensive office management and site support. The role requires a highly organized, detail-oriented professional who can manage multiple priorities, drive day-to-day operations, and ensure a well-functioning, people-focused workplace environment with minimal supervision. This is a highly visible, people-facing role that requires frequent interaction, relationship-building, and active engagement with employees, visitors, and leadership.

Key Responsibilities

Oversee daily office operations to ensure an organized, efficient, and professional work environment
Serve as a primary point of contact for employees, visitors, and vendors, fostering a welcoming and engaging office culture
Actively engage with employees across the site, supporting a highly interactive, social office environment
Lead, plan, and execute employee engagement initiatives and site events to support organizational culture
Track, manage, and prioritize incoming requests, ensuring timely follow-up and resolution
Compose, edit, and prepare professional correspondence and internal communications
Manage meeting logistics for conference rooms, including scheduling, room coordination, and meeting support
Greet and direct visitors/candidates while maintaining a welcoming and professional office atmosphere
Maintain office supplies, equipment, and inventory, ensuring availability and cost efficiency
Support internal teams with administrative coordination and special assignments


Required Skills & Qualifications

Highly detail-oriented and exceptionally well-organized with strong follow-through
Proven ability to manage multiple priorities and maintain smooth office operations independently
Strong written and verbal communication skills


Preferred Skills

Experience in event planning and site employee engagement


Preferred Attributes

Proactive, self-starter (“go-getter”) mindset
Strong problem-solving and critical-thinking abilities
Ability to anticipate needs and take initiative
Professional demeanor with excellent interpersonal, customer service, and social engagement skills


Notes:
This position is 100% onsite
Hours: Monday-Friday 8:00am-5:00pm