Description:Mailroom and Dock Associate / Facilities Floor Associate (Rotating Role)This dual-role position supports both mailroom operations and facilities floor services across multiple buildings on the client campus. The ideal candidate is organized, dependable, and customer-focused, with the flexibility to rotate between mailroom and facilities duties as needed.Mailroom and Dock ResponsibilitiesSort and deliver incoming mail to employees and tenant buildingsProcess outgoing mail and manage FedEx/UPS shipmentsMonitor and maintain cleanliness of the facility receiving dockPick up and deliver mail and packages across assigned buildings/floorsProvide responsive service to mailroom inquiries via phone and emailTrack onboarding/offboarding for mail folder setup and workstation movesComply with mailroom and dock safety protocolsOperate forklift and pallet jack as needed (training provided)Wear steel-toe shoes when working in dock areasFacilities Floor ResponsibilitiesMonitor and tidy copy rooms daily; restock paper and office suppliesTrack confidential shred bin pickup schedulesMaintain conference rooms (clean whiteboards, restock markers, remove clutter)Assist with workstation moves and light-duty setupsRespond to facilities service requests and perform minor maintenance tasksSupport daily facilities operations through assigned tasks and troubleshootingExecute basic repairs and upkeep based on facilities team directionChange out and recycle printer tonersPick up and deliver file boxes for off site storageQualificationsProficient in Microsoft Office (Excel, Word, Outlook)Ability to lift up to 50 lbsValid driver’s license and auto liability insurance requiredStrong organizational skills and ability to prioritize tasksReliable, flexible, and team-oriented with a positive attitudeExcellent customer service and communication skillsSelf-starter with sound decision-making abilitiesNotes:Typical hours are 7:30am- 4pm M-Friday80% of the time person will be running the mailroom - the loading/unloading trucks is a small portion of the overall job.VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Description:Mailroom and Dock Associate / Facilities Floor Associate (Rotating Role)This dual-role position supports both mailroom operations and facilities floor services across multiple buildings on the client campus. The ideal candidate is organized, dependable, and customer-focused, with the flexibility to rotate between mailroom and facilities duties as needed.Mailroom and Dock ResponsibilitiesSort and deliver incoming mail to employees and tenant buildingsProcess outgoing mail and manage FedEx/UPS shipmentsMonitor and maintain cleanliness of the facility receiving dockPick up and deliver mail and packages across assigned buildings/floorsProvide responsive service to mailroom inquiries via phone and emailTrack onboarding/offboarding for mail folder setup and workstation movesComply with mailroom and dock safety protocolsOperate forklift and pallet jack as needed (training provided)Wear steel-toe shoes when working in dock areasFacilities Floor ResponsibilitiesMonitor and tidy copy rooms daily; restock paper and office suppliesTrack confidential shred bin pickup schedulesMaintain conference rooms (clean whiteboards, restock markers, remove clutter)Assist with workstation moves and light-duty setupsRespond to facilities service requests and perform minor maintenance tasksSupport daily facilities operations through assigned tasks and troubleshootingExecute basic repairs and upkeep based on facilities team directionChange out and recycle printer tonersPick up and deliver file boxes for off site storageQualificationsProficient in Microsoft Office (Excel, Word, Outlook)Ability to lift up to 50 lbsValid driver’s license and auto liability insurance requiredStrong organizational skills and ability to prioritize tasksReliable, flexible, and team-oriented with a positive attitudeExcellent customer service and communication skillsSelf-starter with sound decision-making abilitiesNotes:Typical hours are 7:30am- 4pm M-Friday80% of the time person will be running the mailroom - the loading/unloading trucks is a small portion of the overall job.
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