Facilities Sourcing Manager

Facilities Sourcing Manager

Job Description

The role is hybrid and will need to be on-site as needs dictate for pre-bid meetings, etc.

Description:

Facilities Sourcing Manager

Qualifications:
Seven years of direct purchasing experience in a buyer, sourcing or contract administrator role or five years of experience in construction negotiation.
Comprehensive knowledge of contracting techniques for planning, design, and construction-related projects.
Construction/renovation sourcing, negotiation and contracting experience.
Demonstrated negotiation ability with experience in dealing directly with contractors, sub-contractors, consultants, manufacturers, distributors, and sales agents or representatives.
Demonstrated customer service orientation in a support or service department.
Strong computer skills with competency in Microsoft Office, including Excel, Word, and PowerPoint.
Management experience with demonstrated responsibility and achievement in a strong leadership role.
Work in a fast-paced environment setting priorities consistent with Facilities and client strategic planning.
Understand and relate procurement concepts and develop and maintain relationships with supervisors, project managers, and directors.
Strong written and verbal communication skills with excellent supervision and organizational skills.

Responsibilities:
This role is dedicated to managing all sourcing and purchasing aspects in support of campus planning, design, construction, and operations and maintenance services, materials, supplies, and equipment for the client within the prescribed process parameters.

Oversees and directly handles procurement activities to include business relations with internal project members and suppliers, identifying and solving purchasing associated problems with attention to client operations, policies and procedures, vendor relations, legal aspects of agreement management and negotiation.
Leads procurement activities in coordination with the Facilities Procurement Category Lead
Drafts specifications and develops Requests for Proposals. Develops, formats, composes, and/or reviews all agreements independently and/or under directions.
Facilitates pre-bid and scope review meetings during the solicitation process.
Conducts negotiations with potential and existing suppliers. Performs purchases of commodities and services as required. Manages, monitors, and modifies, as needed, the agreements and procurement aspects of assigned contracts.
Evaluates proposals either as an individual or as a coordinator of a group. Prepares documentation for award analysis and recommendation of award.
Prepares correspondence and reports regarding contract matters. Prepares reports of contracting activities.
Locates and defines needs and opportunities for new project contracts. Identifies, assesses, and expands supplier pool.
Reviews contractor and vendor performance. Coordinates and communicates all non-performance issues to suppliers and ensures resolution through documented progressive action or termination of contracts.
Represents the Procurement and Payment Services unit in procurement-related meetings with other client departments.
Ensures compliance with the management systems which support administrative and daily operations. This could include electronic databases, files, and contracts.
Operates in accordance with the standard operating procedures (SOPs), contract templates, and other procurement documents and training materials to instruct user groups and outside consultants on procurement policies, procedures, document preparation, and change order management for all services, supplies, planning, design, and construction contracts.
Participates in the annual planning processes of Financial Services by identifying prioritized areas of improvement, resources, and timelines, and integrating plans with other functional managers.
Develop supplier relationships that capture and leverage the client's total expenditures regarding the project effort with cost effective, innovative solutions for identified audience.
Remains abreast of emerging trends and risks.
Lead strategy and sourcing contract initiatives in the development of contracts in collaboration with key stakeholders.
Conducts agreement formation, review, and negotiation to ensure submitted fee aligns with scope and schedule defined in the Requests for Proposal.
Evaluates and recommends approvals for diversity utilization plans.
Works independently with internal and external clients.
Uses best practices and in-depth knowledge to review and monitor the goals and objectives of the Procurement and Payment Services department to ensure quarterly and annual goals are achieved.
Performs final commitment action for procurements under standard procedures of the client. Is authorized to perform discretionary judgment decisions based upon pricing analysis up to established dollar threshold.
Responsible for ensuring contracts are executed in a timely manner and achieving signed agreements.
Performs other related work as needed.


Notes:

The role is hybrid and will need to be on-site as needs dictate for pre-bid meetings, etc.

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status