The role is remote four days a week, with in-office presence required on Thursdays in the Malvern office.Description:Administers high-volume, complex federal orders and modifications, primarily issued under an IDIQ prime contract, for the sale and maintenance of medical imaging equipment, medical software, and related services.Monitors team email boxes for newly awarded orders and modifications, reviews such orders and modifications for any compliance concerns, and transmits executed orders and modifications to both internal and external stakeholders.Reviews contract clauses in orders and modifications to identify any new requirements or deviations.Transmits modification requests to federal customers and follows up on those requests, when needed.Updates internal tracking tools with the status of modification requests.Audits internal contract files for consistency and completeness and ensures files are created and/or updated with newly awarded orders and modifications.Works to identify unusual contract situations, or potential areas of noncompliance, reports these situations to the Director of Federal Contacts and/or legal counsel and provides assistance to resolve such issues.Works collaboratively with the other members of the Federal Contracts Team, legal counsel, and other internal stakeholders with sales and finance roles, participating in meetings in person and/or via Teams as needed.As needed, acts as a point of contact for certain federal government Contracting Officers and communicates clearly and strategically on behalf of the client.Obtains signatures for orders and modifications in accordance with corporate policies and contract requirements.Assists in performing other tasks required to administer client’ federal contracts.Experience: 3-5 years.Required Skills:You have earned a bachelor’s degree, or you have equivalent work experience.You possess a competency with Microsoft Office and Teams applications.You demonstrate attention to detail and an ability to process volumes of data and documentation efficiently.You can identify and solve problems, including constructively engaging with relevant stakeholders and suggesting creative solutions.You can manage heavy workload effectively and meet deadlines.You work independently and effectively in a highly matrixed, high-volume, challenging environment.You possess strong written and oral communications skills.You must possess the ability to coordinate multiple activities associated with complex contract administration and processes.You have a willingness to learn and apply knowledge to work responsibilities.Preferred Skills:You have a basic understanding of government procurement regulations, basic contract documents and legal terminology relating to federal contracts; preferred.You have experience in customer service and/or business negotiation; preferred.Top qualities or experiences for success in this role:Federal contract administration experience is highly preferred due to regulatory complexity.If not federal, then general contract administration experience is acceptable.Must be detail-oriented and able to handle high-volume work, especially managing group inboxes and processing communications.Required skills must-haves:Proficiency in Microsoft Office, Outlook, and Teams.Excel expertise:Basic use for tracking (columns/rows)Notes:The role is remote four days a week, with in-office presence required on Thursdays in the office.Standard 9:00 AM to 5:00 PM schedule. VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Description:
Administers high-volume, complex federal orders and modifications, primarily issued under an IDIQ prime contract, for the sale and maintenance of medical imaging equipment, medical software, and related services.Monitors team email boxes for newly awarded orders and modifications, reviews such orders and modifications for any compliance concerns, and transmits executed orders and modifications to both internal and external stakeholders.Reviews contract clauses in orders and modifications to identify any new requirements or deviations.Transmits modification requests to federal customers and follows up on those requests, when needed.Updates internal tracking tools with the status of modification requests.Audits internal contract files for consistency and completeness and ensures files are created and/or updated with newly awarded orders and modifications.Works to identify unusual contract situations, or potential areas of noncompliance, reports these situations to the Director of Federal Contacts and/or legal counsel and provides assistance to resolve such issues.Works collaboratively with the other members of the Federal Contracts Team, legal counsel, and other internal stakeholders with sales and finance roles, participating in meetings in person and/or via Teams as needed.As needed, acts as a point of contact for certain federal government Contracting Officers and communicates clearly and strategically on behalf of the client.Obtains signatures for orders and modifications in accordance with corporate policies and contract requirements.Assists in performing other tasks required to administer client’ federal contracts.Experience: 3-5 years.Required Skills:You have earned a bachelor’s degree, or you have equivalent work experience.You possess a competency with Microsoft Office and Teams applications.You demonstrate attention to detail and an ability to process volumes of data and documentation efficiently.You can identify and solve problems, including constructively engaging with relevant stakeholders and suggesting creative solutions.You can manage heavy workload effectively and meet deadlines.You work independently and effectively in a highly matrixed, high-volume, challenging environment.You possess strong written and oral communications skills.You must possess the ability to coordinate multiple activities associated with complex contract administration and processes.You have a willingness to learn and apply knowledge to work responsibilities.Preferred Skills:You have a basic understanding of government procurement regulations, basic contract documents and legal terminology relating to federal contracts; preferred.You have experience in customer service and/or business negotiation; preferred.Top qualities or experiences for success in this role:Federal contract administration experience is highly preferred due to regulatory complexity.If not federal, then general contract administration experience is acceptable.Must be detail-oriented and able to handle high-volume work, especially managing group inboxes and processing communications.Required skills must-haves:Proficiency in Microsoft Office, Outlook, and Teams.Excel expertise:Basic use for tracking (columns/rows)Notes:The role is remote four days a week, with in-office presence required on Thursdays in the office.Standard 9:00 AM to 5:00 PM schedule.
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