Field Sourcing Specialist

Field Sourcing Specialist

  Not Disclosed

  Houston, TX

  3.0 Months

  Not Disclosed

  Not Disclosed

  Energy & Utility

Job Description

Office environment primarily, plant environment occasionally. Flex will be required to go to the warehouse once week.

Job description:

ESSENTIAL JOB FUNCTIONS:

Lead bidding and sourcing activities for all purchases by assigned zone or business unit (BU):

• Manage all contact between client and bidders.
• Assist in developing technical specifications and/or scopes of work with internal customers.
• Investigate, qualify and recommend bidders.
• Develop and issue formal requests for quotes (RFQ's).
• Lead job walks and bid clarification meetings with internal customers.
• Issue clarifications or amendments to the specification or work scope to all bidders.
• Complete commercial bid tabulations.
• Complete technical bid tabulations including analysis with internal customers.
• Negotiate final price and commercial terms.
• Make sourcing recommendations to internal customers.
• Author and execute materials and services contracts as required.

Manage commercial risk for all purchases by assigned zone or business unit:

• Identify and address business risks during the bidding and sourcing process.
• Verify that all contractors are appropriately pre-screened for safety, and initiate the contractor pre-screening process for new contractors as required.
• Verify that hold harmless and indemnification documentation is in place as well as a current certificate of insurance is on file with all contractors. Initiate and negotiate hold harmless and indemnification documentation for new contractors as required.
• Verify that critical suppliers are on the approved supplier list, and initiate the critical supplier qualification process for new suppliers as required.

Proactively manage sourcing activity for all major capital, maintenance and plant turnarounds (TAR):

• Attend and actively participate in budget planning meetings for assigned BU or zone.
• Actively participate in TAR planning meetings.
• Lead TAR procurement planning process and pre-TAR supplier site visits.
• Maintain TAR activity tracking sheet for each major TAR.
• Maintain current listing of active and upcoming tactical (capital and expense) sourcing initiatives.
• Develop business plan strategies / opportunities for BU or zone spend in unmanaged categories

Provide timely and accurate reporting and documentation on sourcing activities:

• Document and report all cost savings associated with sourcing activities.
• Provide supporting documentation on sourcing activities as backup to purchase orders.
• Maintain current listing of contractors utilized in assigned BU or zone.

Provide Competency and Leadership in the Following Areas

• Contract and terms negotiations (including commercial terms, hold harmless terms and certificates of insurance).
• Understanding of the details of operation and maintenance of equipment utilized in the Zone or Business Unit to which the Field Sourcing Specialist is assigned.
• Training and mentoring new Field Sourcing Specialists.
• Provide reports and execute special initiatives as instructed by a Field Sourcing Specialist Manager.
• Participate in Category Management strategic sourcing initiatives.

Support Corporate Supply Chain initiatives and programs:

• Champion use of managed suppliers (frame agreements).
• Report events of non-compliance (leakage) of frame agreements to appropriate category manager.
• Identify opportunities for creation of frame agreements.
• Participate in relevant supplier relationship management meetings.

Provide other related value creation services to internal customer:

• Manage and resolve quality or performance issues with non-managed suppliers.
• Provide on-site sourcing support during major plant turn arounds (TARS).
• Facilitate the sale of surplus assets.
• Provide support and best purchasing practices to field buyers within assigned BU or zone.

CORE COMPETENCIES:

• Organizational Commitment
• Flexibility
• Customer Service Orientation
• Communicating Effectively
• Teamwork and Cooperation
• Developing Others
• Managing Competing Priorities
• Solution Focused Decision Making
• Entrepreneurial Thinking

KEY COMPETENCIES (abbr.)

• Listening and Responding Acts to help
• Analytical Thinking (AT) Makes complex plans or analyses/creates new models
• Information Seeking (INF) Does research/involves others
• Concern for Order and Quality (CO) Develops systems
• Team Leadership (TL) Promotes team effectiveness
• Impact and Influence (IMP) Uses complex influence strategies
• Self Confidence (SCF) Presents confidence in own ability
• Self Control (SCT) Calms others in very stressful situations

WORK CONDITIONS:

• Office environment primarily, plant environment occasionally.

Highest Level of Education Required for this Position:

• High School, College Preferred

Qualifications (IE SAP Experience, Excel Knowledge, Any Certifications, Years of Experience in Certain Fields):

• 5 year procurement experience

Notes:

Flex will be required to go to the warehouse once week.

Est Hours Per Week: 40 Hours

Work Schedule + Time Zone: 8-5, M-F, on call weekend, CST

Temp to Hire