Finance Assistant Analyst• This position will be part of the Global Business Services Control organization. This position contributes to the success of the client by managing Distributor volume reporting. The team is responsible for distributor fee calculations, processing of distributor volume, and correcting distributor volume reporting errors.Key Accountabilities• Timely Reporting and Analysis: Ensure that distributor volume reports are not only received but also processed, analyzed, and approved accurately and promptly daily. Implement systems or tools to track processing times and error resolution rates, striving for continuous improvement in efficiency and accuracy.• Productivity Metrics Monitoring: Maintain and adhere to the productivity metrics for the team as communicated by Senior Leadership, such as volume recovery resolution processing time, meeting/exceeding error code resolution targets, and adherence to reporting schedules. Regularly review these metrics to identify bottlenecks, inefficiencies, or areas for improvement and take proactive measures to address them.• Deadline Adherence: Maintain strict adherence to deadlines for processing distributor volume recovery, ensuring that all tasks are completed within the specified timeframes. Develop robust scheduling mechanisms and prioritize tasks based on their impact on financial reporting and compliance requirements.• Streamlining Processes: Continuously evaluate and optimize processes related to distributor volume reporting, and error code resolution to enhance productivity and streamline operations. Implement standardized workflows, automation tools, or software solutions to expedite tasks and reduce manual effort.• Cross-functional Collaboration: Collaborate with multi-functional teams such as finance, IT, and sales to ensure alignment on volume recovery deliverables and objectives. Coordinate closely with stakeholders to address any issues or concerns related to distributor volume reporting, error code resolution, or financial reporting.• Risk Mitigation Strategies: Develop and implement risk mitigation strategies to safeguard against continual distributor volume reporting errors and fallout, customer disputes, or compliance violations. Conduct regular risk assessments and implement controls to minimize the impact of risks on business operations and financial performance.Qualifications• 4 Year College Degree in Business, Finance, Supply Chain or comparable field; or equivalent work experience• Strong analytical and organizational skills with the ability to assess materiality, risk exposure and implement creative solutions.• Outstanding communication skills with a proven ability to influence multiple levels of leadership.• Excellent analytical and problem-solving skills.• Strong Working Knowledge of MS Excel.• Requires strong attention to detail.• Highly organized and responsive, with the ability to work with SLAs and tight deadlines.• Ability to work collaboratively and proactively with multi-functional teams.• Be flexible, organized, and able to handle competing priorities.• Good time management skills.• Experience working in a matrixed environment.Preferred Qualifications• 3-5 years of experience with Microsoft Applications with an extremely high level of proficiency.• 3-5 years showcasing well developed analytical and problem-solving skills.• 3-5 years of experience with Power BI.• 3-5 years of experience with Business Objects.• Proven ability to implement process automation.• 3-5 years of experience with Excel Macros.Monday-Friday, 8AM-5PMVIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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