Financial preparer support
Process a variety of complex financial transactions (expense reports, invoices, purchase orders, department credit card transactions); produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. Maintain records and tracking of payments to vendors/usage of retainers.

Executive/office scheduling support
Plan and schedule calendar(s) for executive staff with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, client, and sponsor policies. Also perform duties associated with office-wide scheduling with clients across client entities.

General office support
Respond to inquiries and determine and take appropriate action as required. Perform office duties including, but not limited to, handling of incoming and outgoing mail, issuing memos and reports, managing access to digital and paper files, and monitoring and ordering office supplies.
Coordinate and monitor routine maintenance services completion.

Required experience:
Four years of administrative experience, or combination of education and relevant experience.

Top 3 requirements to hire:
(1) Client financial systems experience/knowledge of, (2) financial transactions experience (processing transactions related to POs, expense reimbursements, client purchase card verification), and (3) complex meeting scheduling.

Education:
High school diploma

Notes:
Shift timing/schedule: 8 working hours daily, morning start either in the 7 o’clock hour or the 8 o’clock hour
Number of hours per week: 40