The client, one of the top ten largest private fleets, has an opening for a fleet administrator role. This role is to provide support to the field fleet teams. The nature of the work is proactive and must be able to alert key stakeholders quickly. This role is responsible for account payables and invoice processing for fleet expenses, and includes scorecarding, financial reporting, key performance indicator report generation, and issue resolution.Accountabilities:Responsible for accounts payable and administrative dutiesInvoice payment and processing in accordance to company and department financial practicesConduct reconciliations and statement reviews and resolve any discrepanciesProactive tracking and customer alerts for known anticipated payment or warranty concernsResolve any vendor or customer inquiriesFinancial and payables reporting to key stakeholdersAssist in developing and delivering department reports and scorecardsWeekly/Period financial reporting to key stakeholdersDevelop team and department standard operating procedures and identify improvement opportunitiesAdditional duties as assigned by Manager Scope of Interactions:50% Internal – collaboration with field customer, fleet technicians, managers, and payables team50% External – daily interaction with vendors for payables process and issue resolutionQualifications/Requirements:High School diploma or GEDMinimum of 5 years’ experience in admin support and or fleetAbility to effectively communicate in a professional and constructive manner internally and with suppliersAbility to learn and update multiple accounts payable systemsBasic knowledge and understanding of private fleet operations with the desire to grow and learn in line of workMust have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactivelyCollaborate with peers to balance daily workloads and support the businessWillingness to embrace change and all other assigned duties for the greater good of the teamProduce/review various performance reports to drive resultsStrong attention to detailFlexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills.Able to manage several tasks simultaneously.Proactively work to organize, respond to needs and anticipate what is needed by the individuals for candidate supportsAbility to work independently and within a team with a Team/collaboration based approach to decision makingMust have a “Can Do” attitude with a willingness to assist others in completing activities as neededKey Skills/Experiences:Manage communications through phone, email, fax, mail, etc.Advanced/Proficient Computer Skills (Outlook, Word, Power Point, Excel)Strong passion for customer service and fleet excellenceAbility to effectively interact and build a favorable business relationship with internal and external customersAble to assist with account management dutiesExcellent written and oral communications skillsDemonstrated ability to leveraging system and toolsStrong team player and committed to teamwork in all situationsNote :OnsiteVIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
(Please ensure email matches your resume email)
(document types allowed: doc/docx/rtf/pdf/txt) (max 2MB)
By submitting this form, you are consenting to the VIVA team contacting you via Phone/Email