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Fleet Administrator


Reference Number: SRVTFA506

Fleet Administrator
experience  Not Disclosed
location  South Burlington, VT
duration  6.0 Months
salary  Not Disclosed
jobtype  Not Disclosed
Industry  Manufacturing
Job Description


The client, one of the top ten largest private fleets, has an opening for a fleet administrator role. This role is to provide support to the field fleet teams. The nature of the work is proactive and must be able to alert key stakeholders quickly. This role is responsible for account payables and invoice processing for fleet expenses, and includes scorecarding, financial reporting, key performance indicator report generation, and issue resolution.

Accountabilities:

Responsible for accounts payable and administrative duties
Invoice payment and processing in accordance to company and department financial practices
Conduct reconciliations and statement reviews and resolve any discrepancies
Proactive tracking and customer alerts for known anticipated payment or warranty concerns
Resolve any vendor or customer inquiries
Financial and payables reporting to key stakeholders
Assist in developing and delivering department reports and scorecards
Weekly/Period financial reporting to key stakeholders
Develop team and department standard operating procedures and identify improvement opportunities

Additional duties as assigned by Manager Scope of Interactions:

50% Internal – collaboration with field customer, fleet technicians, managers, and payables team
50% External – daily interaction with vendors for payables process and issue resolution

Qualifications/Requirements:

High School diploma or GED
Minimum of 5 years’ experience in admin support and or fleet
Ability to effectively communicate in a professional and constructive manner internally and with suppliers
Ability to learn and update multiple accounts payable systems
Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work
Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively
Collaborate with peers to balance daily workloads and support the business
Willingness to embrace change and all other assigned duties for the greater good of the team
Produce/review various performance reports to drive results
Strong attention to detail
Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills.
Able to manage several tasks simultaneously.
Proactively work to organize, respond to needs and anticipate what is needed by the individuals for candidate supports
Ability to work independently and within a team with a Team/collaboration based approach to decision making
Must have a “Can Do” attitude with a willingness to assist others in completing activities as needed

Key Skills/Experiences:

Manage communications through phone, email, fax, mail, etc.
Advanced/Proficient Computer Skills (Outlook, Word, Power Point, Excel)
Strong passion for customer service and fleet excellence
Ability to effectively interact and build a favorable business relationship with internal and external customers
Able to assist with account management duties
Excellent written and oral communications skills
Demonstrated ability to leveraging system and tools
Strong team player and committed to teamwork in all situations

Note :

Onsite
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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