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Grant Coordinator

Phoenix, AZ 6.0 Months





Accepted: .doc, .docx, .pdf, - max 20MB
Posted: Jul 31, 2026
Ref: RKAZGC31

Position Overview


This Grant Development Coordinator will be responsible for providing mid-level comprehensive development and management oversight of grant applications and awards. In this role, you will assist in the development and management of mitigation projects under client Hazard Mitigation Assistance (HMA) programs. You will be assisting Emergency Management staff and applicants in developing Hazard Mitigation Grant Program (HMGP) projects during federally declared events, including Fire Management Assistance Grants (FMAG).

Personally prepares for any time (24/7) response and no-notice recall to the Client or Alternate Emergency Operations Center and / or Joint Field Office (JFO) during disaster or exercise activations. Trains for specific SEOC positions and performs duties as assigned through internal client policy.

Major Responsibilities/Essential Functions
Working with stakeholders to develop and review grant application submissions and ensuring all application documents are complete, accurate, and compliant with client eligibility criteria.
Perform preliminary site assessments of potential hazard mitigation sites. Conduct Notice of Intent (NOI) reviews for completeness. Assist in Review & Ranking panels. Conduct site inspections with Public Assistance staff for potential inclusion of damaged sites under HMGP.
Attending training workshops to learn and maintain a working knowledge of client Public Assistance and HMA programs for assessing disaster effects. Hosting Hazard Mitigation workshops for key stakeholders.
Performing inspections and audits through project life-cycle. Compare work in-progress and work completed with approved SOW; addressing SOW changes and amendments as necessary. Preparing Final Inspection Reports (FIR) of completed work through on-site visits.
Reviewing sub-applicant provided cost documentation to ensure the claimed costs are consistent with work performed. Administering reimbursement of grants through maintenance of financial files and database records; verifying that records meet client requirements
Advise supervisors of grant program reporting issues, provide assistance and technical information to stakeholders, and explain grant program rules, regulations, policies, and procedures for audit purposes.
Processing and uploading Quarterly Reports in eGrants and FEMA GO. Ensuring e-files and hard copies regarding project information are properly filed and updated per document retention requirements.
Other duties as assigned as related to the position (typically 5% - 10%)

Knowledge, Skills, and Abilities (KSAs)

Knowledge
Processes and procedures utilized in delivering FEMA's Hazard Mitigation Assistance programs.
Laws, rules and regulations related to FEMA's Hazard Mitigation Assistance (HMA) program and the Hazard Mitigation Grant Program (HMGP), to include 2 CFR and client procurement requirements.
Modern office and records management methodology and technology.

Skill
Presenting ideas and concepts orally and in writing.
Analyze and implementing complex rules and regulations for HMA grants.
Operating a personal computer and appropriate software.
Operating various communication tools and software including Microsoft Office applications, Adobe Acrobat, Google Meets, and FEMA GO.
Acting as a primary point of contact for inter-agency communications.

Ability
Listen effectively and take action based on communication received.
Work independently in a highly demanding environment and capable of handling tasks with varying deadlines.
Establish and maintain effective interpersonal relationships with coworkers, and applicants.
Multitask and manage time efficiently. Understand problems and limitations specific to natural and man-made disasters.
Maintain accurate and orderly records, including hard copy files and e-files.

Required:
1 year of grants experience, medical billing or accounting experience
Microsoft and Google Suite experience
5 years of work experience

Preference:
ADOBE experience

Licenses / Certifications
This position requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. In and out of State travel may be required.

Notes:
Onsite
8:00 AM - 4:30 PM


VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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Competitive Benefits

Your well-being Matters

Health & Future Fully Covered

At VIVA, employee well-being is paramount. Our comprehensive benefits package ensures your health, financial security, and quality of life are always prioritized.

Health Insurance

VIVA provides employees access to a comprehensive group health insurance plan (Medical, Dental, Vision, Basic Life, Term Life, and Accidental Death) through our flexible PPO plan-allowing you the freedom to choose healthcare providers.

401(k) Retirement Planning

Plan securely for your future with automatic payroll deductions into a tax-advantaged 401(k) retirement plan, including employer-matching contributions for eligible employees.

Performance Bonuses & Referrals

Earn performance-based bonuses and generous referral incentives of up to $500 when recommending talented candidates who become part of the VIVA family.

Biweekly Direct Deposit

Enjoy timely and convenient payroll with biweekly direct deposit to your chosen financial institution. Biweekly Direct Deposit

VIVA Perks Program

Access exclusive employee discounts and savings on electronics, travel, groceries, apparel, and more through our dedicated VIVA Perks Program.

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Grant Coordinator

Reference Number: RKAZGC31
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