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Healthcare Coalition Preparedness Coordinator

100% Remote (Within US)

11.0 Months

Full-Time $17-$22/hr

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Posted: Jul 08, 2026

Ref: NPILID86

Position Overview

Healthcare Coalition Preparedness Coordinator

The Healthcare Coalition Preparedness (HCC) Coordinator serves as primary point of contact for hospitals, healthcare organizations and any applicable coalition partner within their assigned District for issues relating to client goals and objectives. The Healthcare Coalition Preparedness Coordinator serves at the direction of the Director of District and Local Readiness and respective Client Supervisor to their area.

The overarching responsibility of the Healthcare Coalition Preparedness Coordinator is to identify overall preparedness gaps and needs of hospitals, healthcare organizations and any applicable coalition partners within their District, communicate with them and assist in directing to information and other resources appropriate to address their needs. It is also the responsibility of the Healthcare Coalition Preparedness Coordinator to work closely with the Regional PHEP Coordinator to help facilitate coordination between local public health and healthcare partners on preparedness efforts that would require or benefit from collaboration between the two programs entities.

Essential Duties & Responsibilities:
Communicate regularly with the District & Local Readiness Manager to share the needs, challenges, and accomplishments of the healthcare organizations within the assigned District and to receive instructions and guidance.
Participate in client conference calls and staff meetings as scheduled by the respective program manager and Client Supervisor.
Attend scheduled District Coalition meetings along with the Regional PHEP Coordinator assigned to the District as well as any additional healthcare related meetings or events as assigned by Client Supervisor.
Identify and communicate any planning, training, and exercise support needs or activities to Client Manager.
Provide guidance and answer questions on client preparedness efforts or direct them to where they may obtain the requested guidance when necessary.
Assist in tracking grant deliverable progress and completion during preparedness activities, data collection efforts, and inventory tracking as directed.
Complete any reporting and/or tracking forms and documents as identified and requested by Client Manager and/or Director.
Act as the liaison to the additional members on behalf of the Coalition by distributing and communicating coalition informatics, i.e., marketing brochure containing contact information, standing meeting info, etc.
Establish program objectives, KPIs, and actions to achieve them.
Develop, update, and monitor all policies and procedures related to the program area.
Interpret and explain policies, rules, regulations, or laws to leadership or customers.
Implement corrective action plans to solve program problems.
Analyze, prepare, and disseminate monthly and annual program reports.
Review budget and make budgetary recommendations to improve the program area finances.
Ensure program requirements meet federal and state policies and grants compliance.
Coordinator and deliver communication plans and communications.

Individuals in this role should minimally be able to articulate or demonstrate the following:
Demonstrate proficiency & independence utilizing Microsoft suite (Teams, PowerPoint, Excel, Outlook, etc)
Specialized knowledge in program subject matter obtained through experience and/or education.
Specialized knowledge of program area including pertinent rules and regulations.
Extensive knowledge of all source materials and references including federal and state laws governing the programs.
Ability to develop and implement new principles and policies and discern any far-reaching implications.
Ability to communicate orally and in writing
The ability to apply general rules to specific problems to produce answers that make sense.
Ability to work effectively with a wide variety of stakeholders.
Working knowledge of accounting and budget principles.
Ability to delegate work, set clear direction, and manage workflow.
Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

Skill - Required / Desired - Amount of Experience
Prior exp. with public health or public safety emergency preparedness, identifying gaps as well as identifying appropriate resources and solutions. - Required - 2 Years
Prior experience tracking data and inventory, as well as completing reports and documents. - Required - 2 Years
Prior experience with emergency management, planning, training, and exercise support activities, as well as tracking grant deliverables and reporting. - Required - 2 Years
Prior experience facilitating and managing meetings within program agency and local partners, including maintaining meeting notes. - Required - 2 Years
Experience identifying and communicating training and support needs or activities of program. - Required - 2 Years
Must possess working knowledge of and practical skills in the use of Microsoft Office applications - Required - 2 Years
Strong communication skills, both orally and in writing. - Required
Flexibility and ability to multi-task and prioritize according to client's needs. - Required
Bachelor's Degree preferred, will accept Public Health or Public Safety Experience as a substitute. - Desired

Notes:
Position is remote with approximately 25% of in-state travel within the region required and approx. 1 day/month or 1 day/quarter in the client office.

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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Health & Future Fully Covered

At VIVA, employee well-being is paramount. Our comprehensive benefits package ensures your health, financial security, and quality of life are always prioritized.

Health Insurance

VIVA provides employees access to a comprehensive group health insurance plan (Medical, Dental, Vision, Basic Life, Term Life, and Accidental Death) through our flexible PPO plan-allowing you the freedom to choose healthcare providers.

401(k) Retirement Planning

Plan securely for your future with automatic payroll deductions into a tax-advantaged 401(k) retirement plan, including employer-matching contributions for eligible employees.

Performance Bonuses & Referrals

Earn performance-based bonuses and generous referral incentives of up to $500 when recommending talented candidates who become part of the VIVA family.

Biweekly Direct Deposit

Enjoy timely and convenient payroll with biweekly direct deposit to your chosen financial institution. Biweekly Direct Deposit

VIVA Perks Program

Access exclusive employee discounts and savings on electronics, travel, groceries, apparel, and more through our dedicated VIVA Perks Program.

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